AGENDA
REGULAR
MEETING
BOARD
OF DIRECTORS
INDIAN
VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
AUGUST
8, 2007
6:30
PM
CIVIC
CENTER CONFERENCE ROOM
13. Old Business/New Business
14. Adjournment
CLOSED
SESSION
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., first Wednesday of the month
Finance – Mike Yost, chair; Jane Braxton Little
1 p.m., second Tuesday of the month
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., second Tuesday of the month
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., second Monday of the month
IVASA – Judi Yocum; Mike Yost
Quarterly
Minutes to follow:
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held August 8, 2007 at 6:30 p.m.
At the CSD Conference Room
Greenville, CA
Chairperson Yost called the meeting to order at 6:30 pm. General Manager Leanna Moore called the roll. Chairperson Yost, Vice-Chairperson Little, and Directors Schramel and Smith answered the roll. Director Yocum was not present.
Chairperson Yost led the pledge of allegiance.
Vice-Chairperson Little suggested that the closed session be held before adjourning the meeting in order to announce any action that was taken to the public.
Director Schramel moved to adopt the minutes of July 11, 2007 and Vice-Chairperson Little seconded. All present Board members voted Aye, and the minutes were approved without correction.
There were not any comments from the public.
No reports at this time.
a.
Personnel
No report at this time.
b.
Finance
Chairperson Yost reported that there may be a possibility that the Greenville Rancheria could write a grant for funding of some water sources.
Mr. Yost also reported that the committee discussed the finances relating to the purchase of a backhoe.
c.
IVASA
No report at this time.
d.
Ordinance
Vice-Chairperson Little reported that the committee discussed considering an ordinance for forgiveness of water leaks. Mrs. Little read the proposed ordinance stating that water users are held responsible for their leaks. The ordinance read as follows, “The Indian Valley Community Service District holds all water users financially responsible for their water usage. The District and its staff are committed to working with individual users facing large bills and will exercise flexibility until receiving payment in full.”
The committee also recommended that the meters be read monthly instead of calculating an average during the winter months.
e.
Public
Relations
No report at this time.
Vice-Chairperson Little commented that many of the grand jury findings have been taken care of already. Mrs. Little felt that the grand jury was irresponsible in that they did not attend any of the Board meetings, nor speak with anyone from Indian Valley. Director Smith moved to adopt the proposed response, and Director Schramel seconded. All present Board members voted Aye, and the proposed response was accepted.
a.
Site Drawings
Diane Ebert reported that their plans have been submitted and Environmental Health came out to look at the site.
b.
Sewer
Connection Fee
Jim Hamblin stated that the flow meter is the district’s responsibility, with an estimated cost of $700 - $1,000. Mr. Hamblin suggested connecting to the sewer system by running a pipe from Mr. Kiper’s property instead of boring under the highway. This would reduce the cost of the connection.
Vice-Chairperson Little moved that the Board not waive the sewer connection fee, and Director Smith seconded. All present Board members voted Aye, and it was stated that the sewer connection fee would be charged to Indian Valley Septic.
10.
Proposal for
IVCSD to Purchase a Backhoe – Discussion/Action
a.
Backhoe Power
Point Presentation
Jesse Lawson gave a power point presentation expressing the need for the CSD to purchase a backhoe. The presentation included information on the current amount of time, labor, cost, and productivity of procedures compared to what the amount of time, labor, cost, and productivity would be with a backhoe. Mr. Lawson showed that purchasing a backhoe will save time, money, and manpower, which in turn will lessen the amount of time it will take to replace the water main.
Suzanne Hamar expressed concern of how the initial cost of the backhoe will be taken care of. General Manager Leanna Moore stated that the backhoe would be financed, and the CSD would make quarterly payments that would be within the current budget.
Vice-Chairperson Little motioned that the district agree to purchase a backhoe for approximately, and not to exceed $50,000, and authorize General Manager Leanna Moore to solicit bids on its behalf for approval at a later meeting. Director Smith seconded. All present Board members voted Aye, and the motion passed.
The Board expressed their appreciation to the staff for thinking ahead and taking a pro-active approach for the future of the community.
11.
Cy Hall
Memorial Museum Report
Deanna Carter was not present to give a report.
Director Schramel stated that the CSD owns the building and it should be surveyed out and have a fence put up around it.
12.
Utility
Operations Report
a.
Greenville
Water
Jim Urchison reported that the staff is fixing leaks.
b.
Crescent
Mills Water
Jim Urchison reported that the mine shaft is almost done and the line is sealed up, and needs to be inspected by Environmental Health.
c.
Greenville
Sanitation
Jim Hamblin reported that preventative maintenance has been done around the pond to get ready to do the low flow test. The results will be documented in order to make comparisons that will isolate where the work needs to be done. Mr. Hamblin also reported that Jesse Lawson has taken the course and will be taking the test to become an operator. Mr. Lawson is also currently working under Mr. Hamblin to achieve his certification.
d.
Taylorsville
Sanitation
Jim Hamblin reported that there are some safety hazards that will be repaired.
13.
Fire
Department Report
Fire Chief Jim Hamblin reported that July was a busy month, and calls were up. The firemen handled the calls well. Chief Hamblin received another check from the Cost Recovery program for about $250, which will go into the operations account. Mr. Hamblin reported that the beer booth at the Solar Cook-Off was a success, making about $1,000. Chief Hamblin also reported that Frank Caryon is going to teach first-aid/ CPR classes to Sierra Pacific Industry employees.
14.
Manager’s/Financial Report
General Manager Leanna Moore pointed out that the web site is accessible, which includes agendas, minutes, and recordings of the meetings and that the staff would like to start adding the power point presentations to it. Mrs. Moore also reported that the recycling company came out to see where they are going to put their building, water line, and electrical line. Mrs. Moore reported receiving $2,158 in water sales from the Forest Service during the fires, and $10,000 was received from Plumas County for the property tax.
15.
Old
Business/New Business
No old or new business to report at this time.
16.
Adjournment
Chairperson Yost adjourned the meeting at 7:57pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk