AGENDA
REGULAR
MEETING
BOARD
OF DIRECTORS
INDIAN
VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
FEBRUARY
14, 2007
6:30
PM
IVCSD
CONFERENCE ROOM
Minutes to follow:
MINUTES OF THE REGULAR MEETING OF
THE
BOARD OF DIRECTORS OF THE
INDIAN
VALLEY COMMUNITY SERVICE DISTRICT
Held February
14, 2007 at 6:30 p.m.
At the IVCSD
Conference Room
Greenville CA
Vice-Chairperson Little called the meeting to order at 6:30 p.m. Clerk Lawson called the roll. Vice-Chairperson Little, and Directors Schramel, and Yocum answered the roll call. Also present IVCSD General Manager Leanna Moore and Indian Valley Fire Department Chief Jim Hamblin. Chairperson Yost was absent. Guest speakers Scott Lawson and Brien Walters also present.
Director Schramel motioned to move Scott Lawson up to number 9. Director Yocum seconded. All Board Members voted Aye, and the Agenda of the February Meeting was approved with correction.
Vice-Chairperson Little reported that the former board clerk, Gloria, had resigned and the new interim board clerk, Anna Lawson, had listened to an incorrect meeting recording. Therefore, the Regular Meeting Minutes of January 10, 2007 are not available at this time, but will be at the next meeting.
Suzanne Hamar stated that at the last meeting there was mention of computers being repaired and asked if they were repaired. Vice-Chairperson Little replied that they have replaced computers. Ms. Hamar asked why they were replaced.
Director Yocum informed her that the old computer systems were not working, and attempts to find a local computer technician were unsuccessful.
Mavis stated that she missed the last meeting and asked what happened with the issue of landlords being billed for water usage. Vice-Chairperson Little informed her that it was tabled.
Suzanne Hamar stated that she noticed a new employee around town and asked if that was correct. General Manager Leanna Moore replied that there is a new temporary employee who is filling in for an employee who was on worker’s comp, and is now back, but is worker restricted. The temporary employee will also be working through the construction of the new room. Director Yocum pointed out that there is currently a hiring freeze. Ms. Hamar had questions regarding whether or not the position was flown, the need for an independent board secretary, and where the money was coming from to pay these new employees. Vice-Chairperson Little informed her that the bylaws call for an independent Board Secretary, there is an interim secretary, the position will be flown, and this is all within the budget. Director Yocum raised the issue that the new employee was hired temporarily to replace the employee who was out on workers comp, not for the construction of the room and therefore should be let go, and that the position should be flown. Vice-Chairperson Little referred this issue to General Manager LeeAnna Moore.
Vice-Chairperson Little stated that the position for a new board member was advertised for one month, and that there is one applicant, Brad Smith. She then read his letter, and opened the meeting to discussion. Director Schramel moved to accept Brad Smith as a new board member of Indian Valley Services District and Director Yocum seconded. All Board Members voted Aye, and Brad Smith was affirmed into office. Vice-Chairperson Little read the oath of office to Brad Smith. He then shook hands with her and Director Schramel.
Vice-Chairperson Little stated that if necessary, it was time to take stock and re-staff the committees. The committees were staffed as follows: Director Schramel and Director Smith on the personnel and planning committee, Chairperson Yost and Vice-Chairperson Little on the finance committee, Director Yocum and Chairperson Yost on the IVASA committee, and Director Smith and Vice-Chairperson Little on the ordinance committee. It was decided to make public relations a separate committee, which Director Yocum and Director Schramel will staff. Suzanne Hamar requested that the time, date, and place of the meetings be available to the public.
No report at this time.
No report at this time.
No report at this time.
No report at this time.
Director Schramel stated that at the last meeting he had a somewhat heated outburst. He apologized if he offended anyone and asked for his or her pardon.
Vice-Chairperson Little reported on the Board of Supervisor’s Meeting on January 16th. She stated that no payments have been made on the January 2004 loan for $200,000. The Board called the non-action into question. The Board asked that the interest be waived and stated that $10,000 per year payments could be made, starting in July. The Board was authorized to make a minimum payment of $10,000 per year, however was asked to review the budget to see if a higher payment could be made. The decision on the request to waive the interest was deferred. The Boards taxes, $36,000, were being held, but were released the day of the meeting.
Vice-Chairperson Little also reported that she has been working on updating the IVCSD web page, which can be found by going to “Google” and typing in “IVCSD”.
Scott Lawson asked that the sewer hook up fees be waived due to a limited budget for restoring the 1864 Taylorsville School. Vice-Chairperson Little brought up the issue that if the fee were waived for the school, it would set a precedence. Director Yocum agreed. Suzanne Hamar suggested instead of waiving the fee, to turn it into a monthly payment. Director Schramel suggested attaching a variability to the payment. Director Yocum motioned that the 1864 Taylorsville School pay an additional $5 per month to the regular sewer hookup rate. Director Schramel seconded, suggesting that there be a variable rate that is mutually agreed upon. All Board members voted Aye. The motion was carried.
John Sebold and Michelle Pillar were not present.
General Manager Leanna Moore reported that there is an agreement with Mental Health to have them move into the room at the end of the hall as tenants. She discussed their proposal and her assessment of it. The issue of Mental Health not paying rent for the room that they are currently occupying was presented. Vice-Chairperson Little pointed out that there would be a contract drawn up by County Council that would have to be approved, and Mental Health would be obligated to it. It also came into question if and how much Mental Health would pay for utility and sewer costs. Vice-Chairperson Little motioned to indicate support of a lease agreement with Mental Health. Director Schramel so moved and Director Smith seconded. All Board members voted Aye, authorizing General Manager LeeAnna Moore to negotiate the details of a lease agreement with Mental Health.
Brien stated that IVCSD has a waste water system that is leaking, also known as infiltration and up flow. At the Board’s request, by condition and assessment he will find out what needs to be done and how much it will cost. Vice-Chairperson Little asked about grant funding and funding sources. Mr. Walters stated that the most important funds are the user fees. He then brought up the issue that the water treatment plant is out of compliance. He suggested looking at ground water back up pointing out that this would be the most inexpensive option since it does not require more engineering. Vice-Chairperson Little suggested a special meeting to continue discussion on this topic.
No report at this time.
No report at this time.
Chief Hamblin reported that the engineer has drawn up the agreement on the two easements. He gave them to Jacki to have them signed by the other property loaner, which is where they stand at this time. As soon as they are signed and brought back Chief Hamblin will have them recorded. He also reported that it was not as expensive as originally thought. It was $650.
Chief Hamblin reported that the cleaning of the line from Main St. to Mill St. is completed and satisfactory. It was cleaned all the way to the bridge. The line was said to be in pretty good shape, given its age.
Chief Hamblin also reported that the meeting with Environmental Health was very constructive.
Chief Hamblin reported that he and General Manager Leanna Moore went to Reno and looked at some of the problems with the Reno sewer system. They got some good ideas and advice on what to do with our system.
Chief Hamblin also reported that we are not up to using one quarter of our sewer pond, leaving us in good shape.
Chief Hamblin reported that the system is running fine and there are no problems.
Chief Hamblin reported that everything is in place to maintain and take care of the heliport area. Once the pilot comes in and says where to put the landing lights, they will be installed.
Chief Hamblin also reported that the fundraiser for the truck went well, raising about $25,000. Some new equipment has been bought and the rest of the money will remain in the account for future use.
Chief Hamblin also reported that the Firemen’s Ball was successful. Next year, it will be the 2nd weekend in January. All the tickets were not sold, but $700 was made.
Chief Hamblin reported that the morale is better than it has been. There are two old members who have returned and one new member.
Chief Hamblin also reported that the department did a great job on the fire on Hot Springs Rd. There have been 22 calls this month. The department is busy and having a great month.
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Lanis has acquired a section of land on Hwy. 89, next to the new community center. She asked if the Board is willing to accept the land, and stated that if so, she is willing to form a proposal. Director Smith motioned to endorse the concept of the CSD taking possession of the park plan. Director Schramel seconded. All Board members voted Aye. The motion carried.
No report at this time.
The bank signature cards at Plumas Bank need to be updated to reflect changes in board members. John Schramel, Board Member and Mike Yost, Board Chairperson are current bank signers that are staying on the bank signature card. Jane Braxton Little, Vice-Chairperson, Judi Yocum, Board Member, and Brad Smith, Board Member, will be added as signators.
Also affected by this is the safety deposit box at Plumas Bank and the investment account with the state, Local Agency Investment Fund. The board members listed above will be signers on the safety deposit box and for LAIF.
Motion to update bank signature cards made by Director Schramel and seconded by Director Yocum. All Board members voted Aye. The motion carried.
Mavis Somers asked how often the General Manager turns in a report to the Board or public. General Manager Leanna Moore replied that she is in regular contact with the Board Members. Vice-Chairperson Little suggested that she make available a simple one-page report for the public’s knowledge. Suzanne Hamar suggested including the management report in the agenda and present it in the meetings.
Vice-Chairperson Little commented
that the district is taking a more comprehensive approach to problems and issues
and that we as a community are more in sync.
There being no further business Vice-Chairperson Little adjourned the meeting at 8:42 p.m.
Respectfully Submitted,
Anna Lawson
Board Clerk