AGENDA
REGULAR
MEETING
BOARD
OF DIRECTORS
INDIAN
VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
JUNE
13, 2007
6:30
PM
CIVIC
CENTERCONFERENCE ROOM
17. Old Business/New Business
18. Adjournment
CLOSED SESSION
1. Pending Litigation
2. Personnel
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., first Wednesday of the month
Finance – Mike Yost, chair; Jane Braxton Little
1 p.m., second Tuesday of the month
Ordinance – Jane Braxton Little, chair; Brad Smith
1 p.m., second Wednesday of the month
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., second Monday of the month
IVASA – Judi Yocum; Mike Yost
Quarterly
Minutes to Follow:
MINUTES OF THE REGULAR MEETING OF
THE
BOARD OF DIRECTORS OF THE
INDIAN
VALLEY COMMUNITY SERVICE DISTRICT
Held June 13,
2007 at 6:30 p.m.
At the Civic
Center Conference Room
Greenville, CA
Chairperson Yost called the meeting to order at 6:30 pm. Roll call was not taken. Chairperson Yost, and Directors Schramel, Yocum, and Smith were present. Vice-Chairperson Little was not present. Also present were Bob, Dianna, and Randy Ebert from Indian Valley Septic.
Chairperson Yost led the Pledge of Allegiance.
Director Schramel moved to adopt the agenda. Director Yocum seconded. All present Board members voted Aye, and the agenda was adopted as written.
Director Yocum moved to approve the minutes of the special meeting of May 23, 2007, and Director Schramel seconded. All present Board members voted Aye, and the minutes were approved.
Director Schramel pointed out a spelling error on page 1. The correction was made. Director Yocum moved to approve the minutes of the regular meeting of May 9, 2007, and Director Smith seconded. All present Board members voted Aye, and the minutes were approved.
There were no comments from the public.
Director Schramel stated a concern that there is a pipe sticking out of the ground in the middle of the Civic Center parking lot. General Manager Moore made a note to have it cut off.
a.
Personnel
Director Smith reported that he missed the meeting. Director Schramel reported informing Director Smith of the pending applications on the managerial position. Director Smith reported the Personnel meetings have been changed to the first Friday of the month at 1 pm.
b.
Finance
Chairperson Yost reported that he met with the General Manager, signed some checks, and discussed the budget.
c.
IVASA
Chairperson Yost reported that the meeting was cancelled, and would be rescheduled for June 26th. He announced that Ken Walker has resigned due to some health problems and stated that the committee needs a community member to be on the committee.
d.
Ordinance
No report at this time.
e.
Public Relations
Director Yocum reported going over the septic information with Director Schramel.
a.
The Church of Jesus Christ of Latter-Day Saints – Chris Meyers
Chris Meyers was not present. General Manager Moore reported receiving a check for the full payment from the church. Director Smith suggested inserting a policy regarding forgiveness of large water leaks.
a.
Indian Valley Septic Presents Progress Report
Dianna Ebert referred the Board to the information in the Board packet with quotes for putting a building on CSD property. She then discussed the time constraints of the permits needed for putting in a new building. Mrs. Ebert stated that they are leaning toward using Mr. Kiper’s property since there is already a building on the property which would make the whole process much quicker.
The Board and Indian Valley Septic negotiated the cents per gallon that would be paid to the CSD for the septage. Director Smith moved to accept Indian Valley Septics offer of four cents per gallon for four years. Director Schramel seconded the motion. A roll call vote was taken. All present Board members voted Aye, and the motion passed.
a.
Appoint IVCSD Board Member as Liaison to Museum Board
The Board appointed Director Smith as liaison to the museum Board.
b.
Request for IVCSD to Pay for a Chain Link Fence on Side of
Building
Deanna Carter reported that she received a bid from Collins Pine for $1,120 for material costs only; and a bid from Coonsman in Portola for $2,800 for the entire project which would take two days.
Director Schramel suggested getting an accurate reading on the length of fencing needed to complete the project. This item is tabled until the information is acquired.
General Manager Moore reported that Feather River Disposal is discontinuing their recycling program. Mrs. Moore stated that Tomra Pacific looked around Greenville for a place to put a recycling station, and chose the Civic Center parking lot. She also stated that there is a one year contract and Tomra Pacific will pay the CSD $600 a year to use the space.
Director Yocum moved to accept the contract for one year. Director Smith seconded. A roll call vote was taken. All present Board members voted Aye and the motion passed to allow Tomra Pacific to put a recycling station in the Civic Center parking lot for one year.
Director Schramel moved to approve JPA with the Special District Risk Management Association. Director Smith seconded. All present Board members voted Aye and the motion passed.
Director Smith moved to pass the resolution to collect the sewer tax. Director Yocum seconded. All present Board members voted Aye and the motion passed.
General Manager Moore stated that this is the second year of the financial plan with Rural Development. She reported that most funds are doing well. There will be a slight, about 10%, rate increase for sanitation in Taylorsville.
Director Schramel moved to adopt the proposed 2007/2008 budget. Director Smith seconded. All present Board members voted Aye, and the budget was adopted.
General Manager Moore stated that most of the policy handbook is the same and that some of the personnel items have been revamped such as the job descriptions. She also stated that there were some changes made to the HIPA Laws. Mrs. Moore reported that a copy of the handbook will be available at the library.
Director Schramel moved to adopt the proposed 2007/2008 policy handbook. Director Smith seconded. All present Board members voted Aye and the 2007/2008 policy handbook was adopted.
a.
Greenville Water
No report at this time.
b.
Crescent Mills Water
No report at this time.
c.
Greenville Sanitation
Jim Hamblin reported that there was a rag in the pump at the Spring Meadows motel, and it has been fixed. Mr. Hamblin also reported that at the main lift station a sleeve has been replaced, and another sleeve will be replaced in the next week or so.
d.
Taylorsville Sanitation
Jim Hamblin reported the CDF completed the brush removal. Mr. Hamblin also reported that the covers have been installed around the valves. Mr. Hamblin also reported the quarterly leech field samples were done.
Fire Chief Jim Hamblin reported that the first check from the cost recovery program had been received. Mr. Hamblin also reported that attendance is up and the firefighters have a positive attitude. Mr. Hamblin reported that he conducted a new drill; it was a surprise and he will do it again. Mr. Hamblin also reported that the stations received portable generators through a grant from Plumas County and the Sheriff’s Department.
Mr. Hamblin thanked John Papenhausen and Mohawk Trading Co. for the service they provided (at no cost) to the fire department when he had a blowout on the highway.
General Manager Moore stated that the financial report was covered during the discussion of the budget.
Mrs. Moore reported that the campground is doing well.
Mrs. Moore also reported that the final engineering report had been received from Dale Newkirk, which stated that the membrane filter is the cheaper option.
No old or new business to report of at this time.
Director Smith moved to adjourn the meeting. Director Schramel seconded. All present Board members voted Aye, and the meeting was adjourned at 8:17 pm.
CLOSED SESSION: 8:30 pm – 9:30 pm
No action was taken.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk