AGENDA
REGULAR
MEETING
BOARD
OF DIRECTORS
INDIAN
VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
JULY
11, 2007
6:30
PM
CIVIC
CENTER CONFERENCE ROOM
Title: Indian Valley Community Services District General Manager
13. Old Business/New Business
14. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., first Wednesday of the month
Finance – Mike Yost, chair; Jane Braxton Little
1 p.m., second Tuesday of the month
Ordinance – Jane Braxton Little, chair; Brad Smith
6:20p.m., second Tuesday of the month
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., second Monday of the month
IVASA – Judi Yocum; Mike Yost
Quarterly
Minutes to Follow:
MINUTES OF THE REGULAR MEETING OF
THE
BOARD OF DIRECTORS OF THE
INDIAN
VALLEY COMMUNITY SERVICE DISTRICT
Held July 11,
2007 at 6:30 p.m.
At the Civic
Center Conference Room
Greenville, CA
95947
Chairperson Yost called the meeting to order at 6:30 p.m. Clerk Lawson called the roll. Chairperson Yost, Vice-Chairperson Little, and Directors Schramel, Yocum, and Smith answered the roll.
Chairperson Yost led the Pledge of Allegiance.
Vice-Chairperson Little moved to adopt the agenda.
Director Schramel seconded. All
Board members voted Aye, and the agenda was adopted as written.
Director Schramel moved to accept the minutes. Director Yocum seconded. Chairperson Yost and Directors Schramel, Yocum, and Smith voted Aye. Vice-Chairperson Little abstained. The regular meeting minutes of June 13, 2007 were approved as written.
Deanna Carter made a comment in reference to a letter to the editor in the Indian Valley Record regarding campground fees. Mrs. Carter stated that the $1,500 a month fee is “way out of whack”.
Nancy Lund thanked the Board and especially Director Smith for the completion of the Memorial picnic table for her husband, Dick Lund.
Title: Indian Valley
Community Services District General Manager
Chairperson Yost announced that the Board unanimously decided to hire Leanna Moore as the General Manager. Mr. Yost stated that the Board appointed one person from the Personnel committee, Director Smith, and one person from the Finance committee, Chairperson Yost, to discuss with Mrs. Moore a contract for next year.
No reports at this time.
a. Personnel
Director Schramel reported that he and Director Smith met and discussed the interview panel and the problems associated with it. Mr. Schramel reported that two interviewees canceled because not enough money was being offered for the position.
b. Finance
Chairperson Yost reported that the General Manager presented a financial report.
Mr. Yost also reported that there was brief discussion of the status of the funding for the water treatment plant, the county loan repayment plan, COLA staff, and the Rural Development loan. Mr. Yost reported that the committee recommended that Plumas Core and Plumas County Development Commission submit their application for the Community Development block grant to secure technical assistance funds to do a feasibility study for developing a small hydroelectric facility.
Mr. Yost also reported that the committee suggested that the General Manager develop a contract with a Hydrologic consultant to collect hydrologic data relative to the operation of Round Valley Reservoir.
c. IVASA
Director Yocum reported that Ken Walker’s resignation was accepted, and Guy McNet was elected as the new Chairperson.
Mrs. Yocum also reported that the committee made a request for proposals for the audits.
d. Ordinance
Vice-Chairperson Little reported that the Ordinance committee meetings have been changed to the second Tuesday of the month at 6:30 p.m.
Mrs. Little also reported that the committee reviewed the proposed ordinance for illegal water and sewer hookups, and suggested that the staff pursue illegal hookups.
Mrs. Little reported the committee reviewed the ordinance for forgiveness of excessive water bills, and agreed that the user is responsible; however, the committee would like to be fair and understanding. The committee will consult with neighboring districts to see how they handle debt forgiveness.
Mrs. Little also reported that the committee discussed how the street light ordinance came about. The yearly cost was estimated to be $13,500. It was agreed that the Board erred in the way the street lighting fee was adopted, and recommended that the ordinance be withdrawn and to drop the charge on the fiscal year 2008 bill.
e. Public Relations
No report at this time.
a.
Proposed Addition of 15 Minute Public Speaking Time Limit – Per
Person/Per Meeting
Vice-Chairperson Little proposed an amendment to the Board Procedures for Conducting Meetings, suggesting that there be a fifteen minute cap per person, per meeting. Chairperson Yost suggested the cap be ten minutes. Director Schramel moved to accept the ten minute cap. Director Yocum seconded. All Board members voted Aye, and the motion passed.
General Manager Moore reported that the Resource Center would like to apply for a grant with Home Depot and Kaboom for playground equipment that would be installed at the Civic Center. The grant would be for the equipment, and it would be installed by volunteers. Vice-Chairperson Little moved to accept the proposal. Director Yocum seconded. All Board members voted Aye, and the motion passed.
Deanna Carter reported that there is a new Museum Board.
Mrs. Carter also reported that the museum has been working with architect, Blake Shelters, who suggests keeping the mercantile zoning. This would change the requirements of the fence around the museum, so this item has been put on hold.
Mrs. Carter reported that she had received a letter from Ms. Smith who lives next to the museum, which stated that she tested the paint on the museum, and it contains lead. Mrs. Carter found out that Ms. Smith used a home test which may be unreliable. Mrs. Carter assured Ms. Smith that if and when the siding is removed from the museum, it will be done in an environmentally safe way.
Mrs. Carter also reported that it needs to be acknowledged that there is a memorandum of understanding between the Rec Board and the Cy Hall Museum which states that the Museum should receive information in a timely manner. Mrs. Carter stated that this is not happening, and will be addressing this issue at the next Rec Board meeting. Mrs. Carter asked the CSD Board if they would write a letter to the Rec Board asking them to address this issue.
a.
Greenville Water
Jim Urchison reported that about 29 leaks have been fixed since January, and meters have been changed.
b.
Crescent Mills Water
Jim Urchison reported that work that Environmental Health requested is being done; sealing up the main line at the mine shaft.
Brent Bruington addressed the Board on behalf of his neighbor, Lucile Nilmeyer, with a proposal to hookup water and sewer services to her 17 acre property which she intends to develop into five parcels creating a subdivision. Mr. Bruington stated that he will have a written proposal to submit to the Board by the next meeting. Chairperson Yost suggested that Mr. Bruington submit his information to General Manager Moore so that she could discuss it with Jim Urchison and Jim Hamblin.
c.
Greenville Sanitation
Jim Hamblin reported that everything is going fine.
d.
Taylorsville Sanitation
Jim Hamblin reported that everything is going fine.
14.
Fire Department Report
Chief Hamblin reported that the manpower per call is going up, and that the attendance at drills is also going up, and that they have been very successful.
Mr. Hamblin also reported another check has been received from the cost recovery program for $275.40.
Mr. Hamblin reported that he would be selling beverages at the Solar Cook-Off.
15.
Manager’s/Financial Report
General Manager Moore reported that the web-site is up and running.
Mrs. Moore also reported that there has been a lot of work done at the park and campground to get ready for the baseball tournaments. The Forest Service has given the campground good marks.
Mrs. Moore reported that the driveway has been completed.
Mrs. Moore also reported that the last mispayment has been made to Rural Development.
Mrs. Moore reported that the reserve accounts are being brought up to date, the books are being closed out, and auditing will begin.
16.
Old Business/New Business
No old or new business to report at this time.
17.
Adjournment
Chairperson Yost adjourned the meeting at 8:08 p.m.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk