AGENDA
REGULAR
MEETING
BOARD
OF DIRECTORS
INDIAN
VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
MAY
9, 2007
6:30
PM
CIVIC
CENTERCONFERENCE ROOM
a. Final Preliminary Engineering Report
a. Lift of Hiring Freeze
16. Old Business/New Business
17. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., first Wednesday of the month
Finance – Mike Yost, chair; Jane Braxton Little
1 p.m., second Tuesday of the month
Ordinance – Jane Braxton Little, chair; Brad Smith
1 p.m., second Wednesday of the month
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., second Monday of the month
IVASA – Judi Yocum; Mike Yost
Quarterly
MINUTES OF THE REGULAR MEETING OF
THE
BOARD OF DIRECTORS OF THE
INDIAN
VALLEY COMMUNITY SERVICE DISTRICT
Held May 9,
2007 at 6:30 p.m.
At the Civic
Center Conference Room
Greenville, CA
Chairperson Yost called the meeting to order at 6:32 p.m. Clerk Lawson called the roll. Chairperson Yost, Vice-Chairperson Little, and Directors Schramel, Yocum, and Smith answered the roll call. Also present was Brien Walters.
Director Schramel led the Pledge of Allegiance.
Director Little moved to adopt the agenda. Director Smith seconded. All Board members voted Aye, and the agenda was adopted as written.
Director Schramel noted the misspelling of Pete McAtee’s last name throughout the minutes. Suzanne Hamar stated that having a closed session without it first being open to the public is illegal, and requested that the Board adhere to the laws. Vice-Chairperson Little agreed with Ms. Hamar that there needs to be an open session before it is closed to the public. Vice-Chairperson Little moved to approve the minutes of the special meeting of April 24, 2007, and Director Smith seconded. Chairperson Yost, Vice-Chairperson Little, and Directors Schramel and Smith voted Aye. Director Yocum abstained. The minutes of the special meeting of April 24, 2007 were approved.
Mavis Somers stated that she was concerned about the reporting of the meetings in the newspaper being sensationalized. Ms. Somers spoke with the owner of the Record, and suggested that the Board submit an account of the meetings to the paper. Chairperson Yost stated that the Board would take it under advisement.
Suzanne Hamar stated that the street lighting fee is an illegally added fee. She asked if the money to cover the fee has been applied for. Ms. Hamar stated that the street lighting fee is a property related fee and needs to be shared by the entire community. Chairperson Yost stated that this comment would be covered in the General Manager’s report later in the meeting.
Pete McAtee stated that he found some comments from a couple of meetings ago appalling. He also stated that he has not ever received a fair answer for his questions. Mr. McAtee finds it troubling that he is not being heard. Chairperson Yost stated that this issue is on the agenda later in the meeting.
Suzanne Hamar stated that she feels the community is above the Board in the chain of command. Ms. Hamar voiced her concern that the district is being micromanaged by the Board. She commented on seeing Board members’ vehicles in the CSD parking lot frequently. Director Schramel commented that his vehicle is in the lot almost daily because he comes in to sign checks. He sated that he is not micromanaging.
No reports at this time.
a.
Personnel
Director Smith reported that he and General Manager Moore went over applications for the maintenance position. They then interviewed five applicants, and chose to hire Jesse, who has been the temporary maintenance worker.
b.
Finance
Chairperson Yost reported that he spoke with General Manager Moore about the money that came in from the sale of the office building. This item will be discussed further later in the meeting. Mr. Yost also reported that he signed some papers for Jim Hamblin to allow a CDF work crew to do work at the campground.
c.
IVASA
No report at this time.
d.
Ordinance
No report at this time.
e.
Public Relations
No report at this time.
Director Yocum suggested that this would be a good meeting to attend for the public to ask questions or state their concerns prior to the Board meeting.
f. Civic
Center Ad Hoc Committee
Vice-Chairperson
Little reported that a committee member is going to review the district’s
lease with PUSD. It was
agreed that doing ADA work to the building is a top priority.
Ms. Little also reported
speaking with Tony and Elanor Pomisanto, who are architects that are
working with the district pro-bono. They
were also at the meeting.
Vice-Chairperson Little stated that if there were a consistent procedure for conducting meetings, everyone would be more satisfied. She pointed out that the Board has been inconsistent in the past on handling public comments. Ms. Little also pointed out that some meetings have gotten out of hand and the Board has been subjected to rude and unacceptable behavior. Ms. Little set a goal to bring conformity to the public participation part of the meetings and set standards so that everyone knows the guidelines and procedures. She then referred everyone to the paper included in the packet titled, “Proposed Procedures for Conducting Indian Valley Community Service District Board Meetings”. Vice-Chairperson Little outlined her suggestions and then asked for public comment.
Suzanne Hamar commented on the procedure for distributing agendas. She stated that there is a lot of wasted time going through the US Mail. Ms. Hamar requested having the agendas and agenda packets emailed to the public. Vice-Chairperson Little stated that the Board would consider emailing agendas; however emailing the packets is not a viable option. Ms. Little suggested a copy of the packet being posted at the library for the public to access.
Suzanne Hamar commented on agendas not being posted. Vice-Chairperson Little stated that according to the Brown Act, agendas must be posted in three public places that are open to the public 24 hours a day. Ms. Little stated that the Board has chosen to post the agendas at the three post offices, but she was agreeable to refine this decision. Ms. Hamar requested that the agendas be posted at Evergreen Market, Town Hall, and the post offices. The Board was agreeable. Jim Hamblin commented that there is a regulation at the Crescent Mills post office that will not allow the Board to post agendas at that office.
Sharon Streker asked if there is a website. Vice-Chairperson Little replied that there is, however it is inoperable at this time, but she did agree that it is a good suggestion.
Vice-Chairperson Little gave Alicia Knadler credit for suggesting putting this item on the agenda and asked for her input. Ms. Knadler stated that Ms. Little provided a pretty comprehensive and complete procedure.
Suzanne Hamar asked about having tapes of the meetings available to the public. Vice-Chairperson Little suggested having the audio recordings available on the website when it is up and running.
Suzanne Hamar asked if it is possible to reopen a discussion once it has been closed to the public. Vice-Chairperson Little stated that it is an option to reopen a discussion to the public.
Director Yocum requested that board packets be available at least one week before the meetings.
Director Schramel moved to adopt the proposed procedures as a working document, and that the agendas will be posted at Evergreen Market, Town Hall, Mountain Market, and Greenville and Taylorsville post offices. Director Smith seconded. All Board members voted Aye, and the motion carried.
9. Greenville Water Project
– Discussion/Action
a.
Final Draft of Preliminary Engineering Report
General Manager Moore gave a power point presentation showing a breakdown of Brien Walters’ report. She then referred any questions to Mr. Walters.
Alicia Knadler asked if there is anything in the works to replace the old lines that are leaking. General Manager Moore stated that the SRF grant will only address the water treatment plant, and that replacing the old lines will require a separate application.
Mr. Walters pointed out that the ground water supply should be tracked. He suggested that the Board read the report and ask questions next meeting.
Vice-Chairperson commented that it is wonderful that Mr. Walter’s is itemizing everything and giving them a priority, and stated that she appreciates it.
Chairperson Yost stated that the Board received a letter from the church requesting forgiveness. Mr. Yost asked for General Manager Moore’s opinion. Mrs. Moore suggested asking Jim Urchison what the details of the leak are. Mr. Urchison stated that the leak is on the church’s side of the meter, it went unknown for some time, but is now fixed. The leak was caused as a result of the water to the sprinkler system not being shut off and drained before winter.
Director Smith asked if it is customary to forgive leaks such as this. Director Schramel suggested not to forgive the debt, but to agree on an easy payment plan in order to avoid setting precedence for the future.
Chairperson Yost closed the discussion to the public. Vice-Chairperson Little stated that she was not in favor of setting precedence. Director Smith leaned towards reaching a compromise. Chairperson Yost agreed working out a payment on the full amount would avoid setting precedence. Director Schramel suggested contacting the church and discussing a payment plan.
Vice-Chairperson Little moved to continue this issue in order to give General Manager Moore time to contact the church. Director Schramel seconded. All Board members voted Aye and the motion passed.
General Manager Moore stated that this issue would be tabled because a leak must be fixed before forgiveness is asked, and Karen Riggs’ leak is not yet fixed.
Jim Urchison reported that Greenville water is working fine.
Jim Urchison reported that everything is working well. Mr. Urchison reported some work was done at the mineshaft to clean it up. He also reported that he has an appointment with Environmental Health to come take a look.
Jim Hamblin reported that the pond water level is going down well, and the oxygen tests are good. Mr. Hamblin reported that he spoke with David Cline from Environmental Health, and there has been some talk about a new modern type dump station in Greenville. This would give the district revenue that could be used to do the needed work on the sewer system. Mr. Hamblin reported that Quincy is closing their dump station.
Chairperson Yost requested putting this issue on the Agenda for the next Regular Meeting, and inviting Mr. Cline.
Jim Hamblin reported the system is doing fine. He also reported there is a CDF crew working on the leech field clearing brush.
Jim Hamblin reported that the grant has been rewritten and sent in, and that the fire department does have the match.
Mr. Hamblin reported that he is happy with the help and time that the volunteers put in and said that he would like to thank them.
Jim Hamblin commented that he was shocked when he received a letter of complaint regarding him washing his truck in front of the fire hall. Mr. Hamblin stated that there is a policy that the firemen have the privilege to wash their vehicles in front of the fire hall due to the fact that they are volunteers. Vice-Chairperson Little pointed out that Mr. Hamblin, and other firemen, use their own personal vehicles to respond to fire and district issues, without charge to the district, and publicly thanked all of them.
Vice-Chairperson Little asked what the status of the Cost Recovery Program is. Jim Hamblin stated that a check should be coming.
General Manager Leanna Moore read over the Manager’s Report and Financial Report included in the packet. Emphasis was put on the report that the credit line has been paid down to zero dollars, and the removal of the surcharge on customer’s bills.
Deanna Carter reported on meeting with the Planning Department. Engineer Dave Barnett has stamped plans. Director Smith suggested at the meeting that the museum needs an architect. Ms. Carter reported that she will contact a couple local architects and that she has sent a letter to Mr. Barnett asking if they can do the project with an engineer only.
Ms. Carter also reported that the museum needs a complete code study.
Ms. Carter reported the museum needs to do the paperwork to change the use form warehouse, S1 to A3.
Ms. Carter asked the Board to be on next month’s agenda to ask for some money.
No old business or new business to report at this time.
Vice-Chairperson Little moved to adjourn the meeting. Director Yocum seconded. All Board members voted Aye, and the meeting was adjourned at 8:50 pm.
Respectfully submitted,
Anna Lawson
Board Clerk