AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
NOVEMBER 14, 2007
6:30 PM
CIVIC CENTERCONFERENCE ROOM
membrane septage treatment system – Discussion/Action
17. Old Business/New Business
18. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., first Friday of the month
Finance – Mike Yost, chair; Jane Braxton Little
1 p.m., second Tuesday of the month
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., second Tuesday of the month
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., second Monday of the month
IVASA – Judi Yocum; Mike Yost
Quarterly
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held November 14, 2007 at 6:30 p.m.
At the CSD Conference Room
Greenville, CA
Chairperson Yost called the meeting to order at 6:30 pm. Clerk Lawson called the roll. Chairperson Yost, Vice-Chairperson Little, and Directors Schramel, Yocum, and Smith answered the roll call.
Chairperson Yost led the Pledge of Allegiance.
Vice-Chairperson Little moved to adopt the agenda, and Director Yocum seconded. All Board members voted Aye, and the agenda was adopted.
Director Schramel moved to approve the regular meeting minutes of October 10, 2007, and Vice-Chairperson Little seconded. All Board members voted Aye, and the minutes were approved.
Pete McAtee asked the Board to explain the $200,000 debt that is owed for a new filter. Mr. McAtee asked who determined that the old filter was bad. Chairperson Yost stated that the decision to replace the old filter was made three years ago by the previous General Manager, Joe Wilson. Mr. McAtee asked how much the new filter cost. Chairperson Yost responded that a used filter was purchased from Portola, and he did not know what the cost was. Mr. McAtee commented that he had spoke with Mr. Jernigan who had had the old filter inspected and told Mr. McAtee that it was in better than good shape. Mr. McAtee asked how much money was spent on the new filter and what it cost. Vice-Chairperson Little suggested referring this question to General Manager Moore, requesting that she give Mr. McAtee an itemized sheet showing where the money was spent before the next meeting. Suzanne Hamar commented that she would also like to receive a copy. Mr. McAtee asked if the old and new filters are working. The old filter is not, and the new filter is. Mr. McAtee also commented on an article he read in the newspaper and gave Mr. Jernigan a public apology for not standing up when Mr. Jernigan was going through what he went through.
Director Schramel suggested that the employees working at the water plant should all be cross trained.
Vice-Chairperson Little reported that she met with Tony and Eleanor, who are doing the streetscape project to make sure the plans for the civic center and the streetscape are being coordinated. Mrs. Little also reported that she met with the group that is going to be putting in a playground at the Civic Center, and got their commitment that no construction would begin until there is a master plan for the Civic Center. Vice-Chairperson Little also reported that she checked on the Engineer Feasibility study for hydro-electric power plant and found out that the grant is approved and the District is waiting for the State to finalize the contract and put it out to bid.
a.
Personnel
Director Schramel gave his report in the Directors Reports.
b.
Finance
Chairperson Yost reported that the committee discussed a proposed partnership with the Forest Service to install a septage treatment plant, but no decisions were made. Mr. Yost also reported that Indian Valley Hospital paid their bill.
c.
IVASA
Chairperson Yost reported that a special meeting was held to look at bids that were sent out for an auditor. There were five bids sent out, and with only one reply, the committee accepted the bid they received.
d.
Ordinance
No report at this time.
e.
Public
Relations
Director Yocum reported that the committee went over the possibility of a monthly newsletter that goes out in the newspaper.
a.
Preston Kinne,
Rural Development Specialist
Preston Kinne introduced himself and explained that RCAC is a non-profit organization that offers non- fee services to small rural communities. Mr. Kinne discussed some of the services offered such as operator training, developing emergency response plans, and researching funding opportunities. Chairperson Yost stated that this is very exciting and that the District will take advantage of this help.
a.
Sig Hansen
Sig Hansen introduced himself, pointing out that he specializes in small treatment plants, and stated that he has submitted a bid to the CSD. Mr. Hansen explained that the old filter is junk, and the new filter was purchased brand new, two years ago from Loprest, and is a good piece of equipment. Mr. Hansen further explained that the State Health Department wants something in between the water source and the filter that will provide additional treatment to the water.
General Manager Moore informed the Board that there is a copy of the proposal she submitted at the Board of Supervisors meeting in their Board packets. Mrs. Moore reported that David Keller and John Sheehan will help with the finance and putting together a business plan, and Jerry Sipe and Jim Graham from Environmental Health will help with the permitting and site locations. General Manager Moore stated that the first decision that needs to be made is the site location. Mrs. Moore said that the County says that the land needs to be properly zoned, and at this point the most viable location is the District’s five acres along the highway. There were comments from the public stating that this location would be uninviting and could have a negative impact on the community.
General Manager Moore stated that Neil Soult with Greendale Development is putting in the Brown Valley Woods subdivision, and is requesting that the District accept him granting the CSD a utility easement. Director Schramel moved that the Board accept the resolution, and Director Smith seconded. All Board members voted Aye, and the resolution was accepted.
General Manager Moore stated that in the Board packet there is a letter from the Tucker’s along with a parcel map. The Tucker’s are requesting that the CSD vacate the easement. Vice-Chairperson Little moved to accept the resolution, and Director Yocum seconded. All Board members voted Aye, and the resolution was accepted.
General Manager Moore stated that the CSD’s insurance company has a new vehicle safety program, and she would like to adopt the program into the policies. Director Schramel moved to adopt the resolution, and Vice-Chairperson Little seconded. All Board members voted Aye, and the resolution was adopted.
a.
Proposal to
form ad hoc committee
Deanna Carter reported that the ADA ramps will be on the Mill St. side of the building and the deck will be used as a secondary door. Mrs. Carter also reported that the parking on the street has been authorized. Mrs. Carter stated that she hopes to go out to bid in January. Mrs. Carter also proposed forming an ad hoc committee. Directors Smith and Yocum volunteered to be members of the ad hoc committee.
a.
Greenville
Water
General Manager Moore reported that the valve installation went very smoothly, and the staff was able to keep the system pressurized. Mrs. Moore also reported that Jesse Lawson and Don Silva will be taking their water operator exams on Saturday.
b.
Crescent
Mills Water
General Manager Moore reported that everything is doing well.
c.
Greenville
Sanitation
Jim Hamblin reported that everything is fine, and some preventative maintenance has been done.
d.
Taylorsville
Sanitation
Jim Hamblin reported that everything is fine, there are no problems.
Chief Hamblin reported that the Fire Department has received the grant from Homeland Security, and they have received quotes from two vendors. Mr. Hamblin also reported that there are now GPS units on all of the fire trucks. Chief Hamblin reported that a van type vehicle has been donated from Hamilton Branch, and is in the process of being put into service. Mr. Hamblin also reported that $214 has been received from IVASA to go to radio equipment. Chief Hamblin reported that the Fire Department is getting ready for their second annual Fireman’s Ball in January. Mr. Hamblin also reported that the Department has had fun with the school children who have come to visit on field trips. Chief Hamblin reported that the Fire Department cooked for the Orange’s fundraiser, and that went very well. Mr. Hamblin also reported that he has received another application for a fireman.
Vice-Chairperson Little requested a cost recovery report.
General Manager Moore reported that the CSD has received the backhoe, and the staff is working on the road to the water plant. Mrs. Moore also reported that the staff is working on an inventory of needs.
No old or new business to report at this time.
Director Shcramel moved to adjourn the meeting, and Vice-Chairperson Little seconded. All Board members voted Aye, and Chairperson Yost adjourned the meeting at 8:02 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk