AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
OCTOBER 10, 2007
6:30 PM
CIVIC CENTERCONFERENCE ROOM
18. Old Business/New Business
19. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., first Friday of the month
Finance – Mike Yost, chair; Jane Braxton Little
1 p.m., second Tuesday of the month
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., second Tuesday of the month
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., second Monday of the month
IVASA – Judi Yocum; Mike Yost
Quarterly
Backhoe Selection Power Point Presentation
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE
INDIAN VALLEY COMMUNITY SERVICE DISTRICT
Held October 10, 2007 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA
Chairperson Yost called the meeting to order at 6:35 pm. Clerk Lawson called the roll. Chairperson Yost, Vice-Chairperson Little, and Directors Schramel and Yocum answered the roll call. Director Smith was not present. Also in attendance were Greg Einhorn, IVCSD attorney, and David Keller, Plumas County Community Development Commission.
Chairperson Yost led the Pledge of Allegiance.
Vice-Chairperson Little moved to adopt the agenda. Director Schramel seconded. All present Board members voted Aye, and the agenda was adopted without correction.
Director Schramel moved to approve the regular meeting minutes of September 12, 2007. Vice-Chairperson Little seconded. All present Board members voted aye and the minutes were approved without correction.
There were no comments from the public.
There were no reports from the Directors.
No report at this time.
Chairperson Yost reported that the finance committee discussed the purchase of a backhoe, the street lighting service charge, the forest service proposal for a membrane sewage system, and the medical insurance policy for employees. Mr. Yost also reported that the Greenville Rancheria has received a $45,000 grant from the Bureau of Indian Affairs to do a feasibility study for a well that could be an additional water source for Greenville.
No report at this time.
No report at this time.
Director Yocum reported that the public relations committee discussed the purchase of a backhoe and the street lighting charge.
The Board, Greg Einhorn, and David Keller went into Closed Session at 6:43 pm.
Chairperson Yost reopened the meeting at 7:31 pm. Mr. Yost introduced David Keller from Plumas County Community Development and Greg Einhorn, the district’s attorney. Chairperson Yost stated that in the closed session, the Board decided to direct staff to send out letters of claim rejection in response to customers who had requested refunds of street lighting charges.
David Keller stated that the Board had established a fee to pay for the street lights which has now been removed. This leaves the District with two options for funding. The first option would be to reinstate the fee. This fee would be subject to Prop 218 requirements and would necessitate a vote by either property owners or water customers. The second option is the Board could redirect some of the funds it currently receives, such as tax funds to pay for the street lights. This may leave a gap in funding for another service which would need to be backfilled. The backfill could be made with an assessment of property owners, which would also require a vote by the people.
Vice-Chairperson Little commented that if the money for the street lights comes out of the District’s tax funds, it would come from the Fire Department’s funds. Vice-Chairperson moved that the District continue to pay for the street lights with the tax funds, recognizing the reduction in funding to the Fire Department, and direct the staff to take measures to assess property owners a fee to be determined that will backfill the gap in Fire Department funding. Director Yocum seconded. A roll call vote was taken. All present Board members voted Aye, and the motion passed.
Chairperson Yost paraphrased his letter to County Counsel proposing that a $3 a month fee is added to water customers’ bills which will increase the payments made to the County from $10,000 a year to $30,000 a year. Chairperson Yost and Vice-Chairperson Little presented this idea to the County Board of Supervisors, and they accepted it. Chairperson Yost stated that there will be a public hearing to allow people to make comments.
Don Silva gave a power point presentation showing that the backhoe that would meet all of the requirements is the light construction John Deere tractor.
Don Silva reported that the lowest of three bids was from Valley Tractor for $48,116.59. This also includes a 10,000 pound 18 foot trailer, a four-in-one loader bucket, two backhoe buckets, and a skid plate.
Chairperson Yost commented that the finance committee recommendation is to purchase the John Deere backhoe from Valley Tractor.
Director Schramel moved that the Board give the staff the approval to purchase the backhoe. Director Yocum seconded. All present Board members voted Aye, and the motion passed.
General Manager Moore reported that she and Jim Hamblin met with Ted Dekker, an engineer with the Forest Service, who explained that due to the restrictions that the Quincy Services District has made, the Forest Service has nowhere to have their sewage pumped. They are proposing that they partner with a local agency to build a facility that they can use, and the local agency can accept customers as well.
Chairperson Yost commented that the finance committee is recommending that the Board agree to discuss this idea with the Forest Service.
Vice-Chairperson Little moved that the Board express interest in partnering with the Forest Service to build a membrane septage receiving station. Director Schramel seconded. All present Board members voted Aye, and the motion passed.
General Manager Moore reported that a set of building plans have been submitted to the County, and they will be issuing a building permit. Mrs. Moore stated that the next step is to negotiate the lease agreement with Mental Health. General Manager Moore went over the proposal, stating that the CSD will provide the labor and Mental Health will provide the money for materials, and Director Brad Smith has volunteered to do the plumbing in the bathroom.
Director Schramel moved to accept the proposal from Plumas County Mental Health Department and proceed with the contract. Vice-Chairperson Little seconded. All present Board members voted Aye, and the motion passed.
General Manager Moore stated that since there is now money going into the investment account, the Board member signers need to be updated.
Chairperson Yost read the resolution.
Vice-Chairperson Little moved to adopt the resolution. Director Yocum seconded. A roll call vote was taken. All present Board members voted Aye, and the resolution was adopted.
General Manager Moore stated that the District owes $60,000 to Walters Engineering for the preliminary engineering report that was done, and is currently paying 11% interest. Rural Community Assistance Corporation makes predevelopment loans to community services districts, and their interest rate is 5%. Mrs. Moore would like to refinance this debt by submitting a loan application to RCAC.
Director Yocum moved to approve to submit a loan application to RCAC. Director Schramel seconded. All present Board members vote Aye, and the motion passed.
Chairperson Yost stated that the finance committee recommends that the Board accept the following three items.
General Manager Moore stated that in 2004, the CSD had 12 full-time employees and now there are only 5 full-time employees. Mrs. Moore also pointed out that other districts in the county provide benefits, and that the District needs to do this in order to keep their employees.
Director Yocum moved to accept adding dependents to coverage. Vice-Chairperson Little seconded. All present Board members voted Aye, and the motion passed.
Director Yocum moved to accept the resolution to withdraw from Calpers. Vice-Chairperson Little seconded. All present Board members voted Aye, and the resolution was adopted.
Director Yocum moved to accept the resolution to join SDRMA. Vice-Chairperson Little seconded. All present Board members voted Aye, and the resolution was adopted.
No report at this time.
Jim Urchison was not present to give a report.
Jim Urchison was not present to give a report.
Jim Hamblin reported that the ponds are ready for winter; four out of five are completely empty. Mr. Hamblin also reported that the bubbler tube has been replaced.
Jim Hamblin reported that the quarterly test well samples were taken and sent in.
Fire Chief Hamblin reported that the September call volume went back up to normal. Mr. Hamblin reported that the staff from the fire department, the ambulance crew, and the helicopter crew all did an excellent job on a crucial call. Chief Hamblin also reported that there is now a map in every fire engine with GPS locations for landing zones for the helicopters. Mr. Hamblin reported that the fire department received a grant from Homeland Security for protective clothing. Mr. Hamblin also reported that the heliport was resurfaced and there are two new members to the fire department, who are also paramedics. Mr. Hamblin also reported that Rich Humphrey passed away.
General Manager Moore reported that there has been development in the SRF loan. Two engineers from Rural Development made a site visit and saw the need for the project. Mrs. Moore is working to complete the Rural Development application which will coincide with the DHS application, and there will be a Notice of Acceptance by November 1st. Mrs. Moore also reported that the Greenville campground is closed for the season. She met with Peggy Gustaphson who wanted to know if the District would like to continue with the campground. General Manager Moore’s recommendation is to enter into a special use permit.
There was no old or new business to report at this time.
Director Schramel moved to adjourn the meeting, and Director Yocum seconded. Chairperson Yost adjourned the meeting at 9 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk