AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
SEPTEMBER 12, 2007
6:30 PM
CIVIC CENTERCONFERENCE ROOM
18. Old Business/New Business
19. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., first Friday of the month
Finance – Mike Yost, chair; Jane Braxton Little
1 p.m., second Tuesday of the month
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., second Tuesday of the month
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., second Monday of the month
IVASA – Judi Yocum; Mike Yost
Quarterly
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held September 12, 2007 at 6:30 p.m.
At the CSD Conference Room
Greenville, CA
Chairperson Yost called the meeting to order at 6:30 pm. Clerk Lawson called the roll. Chairperson Yost, Vice-Chairperson Little, and Directors Schramel, Yocum, and Smith were present.
Chairperson Yost led the Pledge of Allegiance.
Director Schramel moved to adopt the agenda, and Vice-Chairperson Little seconded. All Board members voted Aye and the agenda was adopted.
Director Schramel moved to approve the regular meeting minutes of August 8, 2007, and Vice-Chairperson Little seconded. Chairperson Yost, Vice-Chairperson Little, and Directors Smith and Schramel voted Aye. Director Yocum abstained, and the minutes were approved.
Vice-Chairperson
Little moved to approve the special meeting minutes of August 22, 2007, and
Director Smith seconded. All Board
members voted Aye and the minutes were approved.
Nancy Lund thanked
Chairperson Yost for his comprehensive report he gave at the AARP meeting.
No reports at this
time.
a.
Personnel
Director Schramel reported that he and Director Smith worked up a
memorandum of understanding with the General Manager as to what her duties are.
Director Schramel also commented that due to the amount of leaks and work
that needs to be done; a temporary person may need to be hired.
b.
Finance
No report at this time.
c.
IVASA
Director Yocum reported that the Board appointed Nancy Lund as the new at
large member. There was not a
representative from South Lassen to give a report.
Director Yocum also reported that the 2007/2008 budget was adopted, and
the audit proposal bid was tabled.
d.
Ordinance
No report at this time.
e.
Public Relations
Director Yocum reported that Director Schramel brought her up to date on
some issues and concerns that she had.
General Manager Leanna Moore stated that she and the staff are going to
make an effort to change the meter reading process.
Vice-Chairperson Little read the ordinance stating that water users are
responsible for their leaks, and requesting that the staff read the meters
monthly through the winter.
Vice-Chairperson Little moved to adopt the ordinance, and Director Schramel
seconded. A roll call vote was
taken. All Board members voted Aye
and the Ordinance was adopted.
General Manager Leanna Moore reported that she discussed the loan
situation with Plumas County Counsel, Barbara Thompson, explaining to her the
rate system and that the $10,000 a year payment was all that the district can
afford right now. Ms. Thompson made
a suggestion to the Board of Supervisors that they request that the CSD Board
enact a surcharge on the customers’ bills to help repay the loan.
Vice-Chairperson Little stated that she would like to come up with a good
faith agreement with the county that is not abusive to Greenville water
customers. Vice-Chairperson Little
moved that the CSD Board propose to the Board of Supervisors that they will add
a $3 a month surcharge to the water customers’ bills in addition to the $10,000
a year payment, and ask that the fees and interest on the loan be waived.
Director Schramel seconded, and all Board members voted Aye.
a.
Backhoe Power Point Presentation
General Manager Leanna Moore stated that this item has been tabled until
the staff collects all of the bids for the backhoes.
Neil Soult was not present.
Jim Urchison reported that he received a bid from Wilburn Construction to
install the water valve for $5,700.
General Manager Moore commented that the valve could be of use to the district;
however the extra funding for this project is not available.
Vice-Chairperson moved that the district not pay for the valve; however
the district will give Mr. Soult permission to have the valve installed at his
cost and oversee the project.
Director Smith seconded. All Board
members voted Aye and the motion passed.
Brent Brewington was not present, so this item was tabled.
a.
Request by Museum Board for IVCSD to Pay for a
Fence
General Manager Moore reported that Greg Einhorn suggested that it would
not be in the CSD’s best interest to put up a fence, and that both parties need
to leave the easement open and unblocked.
Director Smith moved that the CSD not pay for a fence, and Director Yocum
seconded. Director Schramel
abstained. All other Board members
voted Aye, and the motion was passed.
b.
Review of MOU
The Board went over the memorandum of understanding included in the Board
packet.
c.
Role of IVCSD Board Members
The Board went over the role of IVCSD Board Members which was also
included in the Board packet.
a.
Greenville Water
Jim Urchison reported that in August there were 12 leaks on the same line
and one leak so far in September.
Mr. Urchison also reported that the district purchased a new turbidity meter.
b.
Crescent Mills Water
Jim Urchison reported that there are no problems, and everything is
running well. General Manager Moore
stated that the district received a letter of commendation from Environmental
Health for the Crescent Mills water and the rehabilitation of the mine shaft.
c.
Greenville Sanitation
Jim Hamblin reported that there was a problem with a pump in one of the
lift stations; it has been fixed.
Mr. Hamblin also reported that the battery in the generator has been replaced.
Mr. Hamblin reported the fluid level in the pond is being lowered to
prepare for winter.
d.
Taylorsville Sanitation
Jim Hamblin reported that everything is going well, and that the quarterly
monitoring is being done.
Chief Hamblin reported that the call volume was down in August, and that
there was one poorly dispatched call.
Mr. Hamblin reported on the Moonlight fire stating that after the
department was called out to the fire, they went back to the fire station to
strategize, and drew up a detailed map of the area.
This map was given to all of the engines.
Chief Hamblin stated that the crew was very knowledgeable and made a good
effort. Mr. Hamblin also commented
on how well the volunteer firefighters handled a spot fire that could have gone
into Greenville had it not been contained.
Chief Hamblin reported that Clyde Alexander and Jonathan Kussel put
together a package coordinating shifts which enhanced the communication and the
process of developing a system.
Vice-Chairperson Little suggested putting an ad in the local newspaper on
behalf of the community to publicly thank all of the firefighters and other
personnel working on the fire.
Chief Hamblin also reported that he has given out two applications to
paramedics for Fire Chief in Greenville.
General Manager Moore reported that the staff is working on preventative
maintenance, and referred the Board to the schedule included in the Board packet
regarding the fire hydrants.
Mrs. Moore also reported that Rural Development is in the final stages of
reviewing the application for the State Revolving Fund Loan.
There will be a site visit in order to make a recommendation to Rural
Development as to whether or not they should be involved in the grant project.
Mrs. Moore reported that the street lighting plan will be discussed at the
October meeting.
Mrs. Moore also reported that the financials have been closed out for the
2006/2007 year.
No old or new business to report at this time.
Vice-Chairperson moved to adjourn the meeting, and Director Smith seconded. All Board members voted Aye, and the meeting was adjourned at 8:13 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk