AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
APRIL 9, 2008
6:30 PM
CIVIC CENTERCONFERENCE ROOM
PRECEDED BY A
PUBLIC INFORMATION MEETING FOR SEPTAGE
TREATMENT FACILITY
FROM 5:30-6:30 PM
12. Old Business/New Business
13. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
Public Information Meeting Recording
MINUTES OF THE PUBLIC INFORMATION MEETING
FOR SEPTAGE TREATMENT
FACILITY
Held April 9, 2008 at 5:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Little gave an outline of the informational meeting, stating that she will introduce various staff people, asking them to make brief presentations. Mrs. Little stated that once the overview of the project is given, the Board will have a chance to ask questions, followed by the public’s chance to ask questions.
General Manager Moore gave an overview of the proposed septage treatment project, stating that she has submitted a proposal to the County that involves a membrane treatment plant.
John Sheehan, executive director of Plumas Corporation, discussed the issue that by state law septic tanks must be pumped every five years. Mr. Sheehan pointed out that with an increase of residency in Plumas and Lassen counties, there is a need for more septage receiving facilities. Mr. Sheehan stated that there are four sites in Indian Valley that are currently being looked at for such a facility.
David Keller, executive director of Plumas County Community Development Commission, pointed out that the Forest Service also has an interest in a septage receiving facility in that they need a place to haul the septage from their campgrounds.
Ted Dekker with Plumas National Forest, pointed out that the Forest service has become involved to be helpful to the community, stating that if they put a facility on forest property, it would be limited to government septage. Mr. Dekker commented that he feels that the submitted proposal is the best system that could be designed for this project, stating that it is cost effective, clean, odor free, and produces lake quality water.
A DVD of a membrane bioreactor in a wastewater treatment plant was shown as a possible facility, explaining that it is compact, odor free, produces effluent water, produces less than half of the normal bio-solids, and has simple operations.
General Manager Moore discussed the possible sites for the proposed facility. They are the five-acre CSD property along Highway 89, the park site, the Taylorsville leech field, and the BLM land. Mrs. Moore stated that the most promising site is the property off Arlington Road.
Director Schramel asked Ted Dekker if the Forest Service would help establishing electrical service to the facility. Mr. Dekker recommended that the CSD make a proposal, and go from there.
Kim Fluty asked if the water that comes out of the facility can be used for reuse. Ted Dekker stated that it could be reused, but there will be additional water needed.
Don Williamson asked how the flood plain got removed as a possible site, commenting that it would be an ideal site. John Sheehan stated that a flood plain would not be an ideal site for the system that is being proposed.
Hank Alrich asked how the cost of a system like this is comparable to a system involving a wetland. Ted Dekker stated that there would be no funding from the USDA if the system is built in a flood plain. John Sheehan commented that the tail water could be put into the sewer ponds, used for irrigation, or used to construct a wetland.
Suzanne Hamar asked how often the filters need to be replaced, and at what cost. Ted Dekker stated that the filters are cleaned yearly, and that they will last for five to ten years, and that the cost is figured in with the profit made from the facility. Ms. Hamar asked what assurance there is that bad chemicals will not be in the system. Mr. Dekker stated that the septage is test run at the dumping site, and that the manufacturer has standards for the septage to ensure the production of effluent water. Ms. Hamar also asked what is the State requirement or limitation for how much septage can be pumped per day. Ted Dekker stated that the limit is based on the design of the plant, and that the State is more concerned with where the effluent goes. Ms. Hamar asked how much solid is produced and how often it is shipped out. Mr. Dekker reported that 3% of the total input is a solid, and that it is shipped to a receiving site during the yearly two week period when the filters are cleaned. John Sheehan commented that the receiving site is near Honey Lake, and that there has been discussion of a similar site being constructed in Herlong.
George Potter commented that at a previous meeting it was said that the State would only allow 3,000 gallons of septage a day. General Manager Moore replied that she spoke with Ron Dykstra, and he said that that number is flexible.
Nancy Lund voiced concern that the septage coming from the campgrounds and homes would be lacking in water, and asked where the water would be brought in from to process the material. Ted Dekker pointed out that his design covers this issue.
Chairperson Little thanked everyone for their participation in the discussion, and closed the meeting.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held April 9, 2008 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Little called the meeting to order at 6:37 pm. Clerk Lawson called the roll. Chairperson Little, Vice-Chairperson Smith, and Directors Yost, Yocum, and Schramel answered the roll.
Director Schramel led the Pledge of Allegiance.
Director Schramel moved to adopt the agenda, and Director Yocum seconded. All Board members voted Aye, and the agenda was adopted as written.
Director Yost moved to approve the regular meeting minutes of March 12, 2008, and Director Yocum seconded. All Board members voted Aye, and the minutes were approved as written.
Suanne Hamar stated that she feels that people walked out of the public
information meeting not knowing anymore than they did when they arrived.
Ms. Hamar commented that the public should have at least a couple of
hours to ask questions. Ms. Hamar
feels that the community is limited and cut off.
Hank Alrich commented that each person should take it upon themselves to
gather information and learn about the proposed facility prior to coming to the
information meeting to ask questions.
Mr. Alrich also stated that an orderly civil process must have limits.
Terry Schillinger asked if it would be an option to eliminate the
Greenville sites as possible locations for the septage treatment facility to
eliminate public outcry.
Tamara Talent expressed that she is opposed to the septage treatment
facility and requested that Greenville be taken out of the picture as a possible
location for the facility.
Pete McAtee stated that the written response he received from General
Manager Moore did not answer his questions.
Mr. McAtee resubmitted a written request to have some specific questions
answered.
Chairperson Little reported that she and Director Yost went to the septage
working group meeting and learned how biomembranes reactors work.
Mrs. Little also reported that the RFP for the hydro-engineering study is
ready to go out.
a.
Personnel
Director Smith reported that the personnel committee discussed that
everything is going well and that the staff is getting their certificates.
Director Schramel reported that he heard from various people in town that
the current employees are the best staff the CSD has ever had.
b.
Finance
Director Yost reported that the committee discussed the proposed septage
facility, and the BLM sites. Mr.
Yost also reported that there was a progress report on the Civic Center funding,
and that there is a possibility to get a grant or loan from the Rural
Communities System Corporation. Mr.
Yost reported that the rooms are getting close to being rented out.
c.
IVASA
Director Yocum reported that there was no representation from South Lassen
at the meeting. Mrs. Yocum also
reported that South Lassen has filed a 5013-C which puts them in a non-profit
status, and that they are looking at a possible name change.
Mrs. Yocum reported that the audit should be completed by May 1, 2008.
Director Yocum also reported that the Board requested that an agenda be
sent to Monique and Tom. Mrs. Yocum
reported that the new brochure was looked at, and that there will be a special
meeting to further discuss the brochure.
d.
Ordinance
No report at this time.
e.
Public Relations
Director Yocum reported that the committee went over the membrane and
septage facility. Director Schramel
reported that the staff discovered a meter with an inactive bypass on it, and
that this will be investigated.
a.
Museum upgrade modification plans
Bink Huddleston and Deanna Carter reported that they refused the bid from
the contractor in Oroville. Mr.
Huddleston gave the Board the memorandum of understanding between the Cy Hall
Memorial Museum and the Indian Valley Services District, giving them
notification that the project is going to begin, and requesting that the Board
vote on whether or not they accept the plans.
Director Schramel moved that the Board approve the plans of the Cy Hall
Museum, and Director Smith seconded.
All Board members voted Aye, and the plans were approved.
Mrs. Carter reported that local contractors will be used to do the
building and that the permit will be pulled tomorrow.
a.
Greenville Water
Jesse Lawson reported that the backup generator is online.
Mr. Lawson also reported that the crew replaced forty feet of line on
Hideaway Lane, due to a leak in the water main.
This repair led to a 20% decrease in water usage.
Mr. Lawson also reported that the annual reports have been completed, and
that there were no out of compliances for the winter.
Jesse Lawson and Don Silva have both passed their distribution tests, and
Alan Bentley has been approved to take the water treatment exam.
Mr. Lawson also reported that the dam boards need to put in, and a new
process is being implemented.
b.
Crescent Mills Water
Jesse Lawson reported that everything is good.
c.
Greenville Sanitation
Jim Hamblin reported that the pond levels are good; two thirds of the
capacity is left. Mr. Hamblin also
reported that he has switched lift stations.
Mr. Hamblin reported that there have been no major problems, and all the
required reports are up to date. Mr.
Hamblin also reported that the alarm system will be upgraded with the capability
to be put on the bat phone, and the same will be done in Taylorsville.
d.
Taylorsville Sanitation
Jim Hamblin reported that he took the quarterly test well samples, and
that the results will be on the State report this month.
Fire Chief Hamblin reported that March was a slower month.
Mr. Hamblin also reported that there are two more new members, and one
older member coming back to the department.
Chief Hamblin reported that he is sending three new men to the fire
academy in Quincy. Mr. Hamblin also
reported that a grant for a water tender/tanker has been sent in.
Chief Hamblin sent in an application for a grant to CDF for the new
pagers. Mr. Hamblin also thanked
everyone for his 60 year celebration party.
General Manager Moore reported that she and Jim Hamblin did an assessment
of the campground, and that their main concern is the picnic tables.
It will be the summer project to repair and/or replace 50% of the tables.
Mrs. Moore also reported that the staff is doing weather proofing and
improving energy efficiency in the office and at the water plant.
No old or new business to report at this time.
Director Yost moved to adjourn the meeting, and Vice-Chairperson Smith seconded. All Board members voted Aye, and the meeting was adjourned at 7:37 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk