AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
AUGUST 13, 2008
6:30 PM
CIVIC CENTERCONFERENCE ROOM
14. Old Business/New Business
15. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
September 10, 2008 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE
INDIAN VALLEY COMMUNITY SERVICE DISTRICT
Held August 13, 2008 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Little called the meeting to order at 6:30 pm. Clerk Lawson called the roll. Chairperson Little, Vice-Chairperson Smith, and Directors Yost, Yocum, and Schramel answered the roll call.
Chairperson Little led the Pledge of Allegiance.
Chairperson Little added the signing of a resolution to the agenda. This will be item number fourteen. The County brought this resolution to the Board subsequent to the posting of the agenda. Director Yost moved to adopt the agenda with the amendment of adding the resolution as item number fourteen, and Vice-Chairperson Smith seconded. All Board members voted Aye, and the amended agenda was adopted.
Director Yost moved to approve the regular meeting minutes of July 9, 2008, and Director Yocum seconded. All Board members voted Aye, and the regular meeting minutes of July 9, 2008 were approved as written.
Phyllis Smith directed her comment to Director Schramel, stating that she has had two different people tell her that Mr. Schramel has made rude remarks about Ms. Smith and her animals at public meetings, and she would like it to stop. Director Schramel stated that he did not remember making such remarks, however apologized for doing so.
Director Schramel commented that Phyllis Smith’s truck is in the easement behind the museum, which is contrary to the deeded letter given to the CSD. Chairperson Little referred the issue to the museum’s ad hoc committee. Director Schramel also commented that the staff is doing a fantastic job with regards to tapping into the old line, and improving the water pressure.
Vice-Chairperson Smith questioned the legitimacy of his roll on the museum ad hoc committee. Chairperson Little suggested discussing this issue under the museum report.
No report at this time.
No report at this time.
No report at this time.
No report at this time.
Director Yocum reported that the public relations committee discussed the items on the agenda, and Director Schramel reported that they discussed the replacement of the lines.
General Manager Moore reported that Sig Hansen has begun work and made a site visit. Mrs. Moore also reported that the surveyors have made their site visit. General Manager Moore stated that included in the packet is a letter of conditions from Rural Development which solidifies the fact that the $500,000 in grant funds has been received.
General Manager Moore reported that the CSD is compliant with the tri-annual study, and that the Rural Development representative commented that the study was one of the best he’s done in a long time.
General Manger Moore reported on the sewer project stating that she and Jim Hamblin met with Tonu Plakk from Community Development, and discussed the priorities of the sewer project, such as minimizing the cost from the engineering. Mrs. Moore reported that it was decided to start the project in the flats, and a new line would be put in on Hot Springs Rd., which would alleviate the backup problem. General Manager Moore reported that she is working with Community Development to apply for block grant funding, which would require an income survey, and that there is a possibility to do the sewer project with 100% grant money.
General Manager Moore reported that the remainder of the street light reimbursement was received, totaling $11,201. Therefore, the streetlights were completely funded by public works last year.
General Manager Moore also reported Kleinschmidt has been officially hired for the Hydro Feasibility project, and that work will begin very shortly.
General Manager Moore clarified that the CSD has not purchased a car. The Ford Escape that has been in the parking lot belongs to the County and is used by the Mental Health employees for transportation.
Jesse Lawson reported that there is a new lab requirement from the State regarding treated surface water, which is costly. Mr. Lawson also reported that the accountability for this month is 65.6%, up from the 33% average of the previous six months. Mr. Lawson reported that a new fire hydrant was put in on the corner of Williams and Forgay Rd. Mr. Lawson also reported that there is a line on Kinder Ln. that once three more houses are taken off, the line will be put out of service, and that 3,200 feet of line on Highway 89 has been abandoned. Mr. Lawson reported that the railroad leak is under the track, and he is coordinating with the railroad to set up a time when it can be fixed.
Jesse Lawson reported that the accountability for the last six months was 23.7%, and this month it is 45%.
Jim Hamblin was not present, so Jesse Lawson reported on Greenville Sanitation. Mr. Lawson read Mr. Hamblin’s report which stated that he is in the process of upgrading the air compressor system in the main lift station. It was also reported that flows are still down; the reports are complete and up to date, a new reporting system was put into place for spills, and that the fluid levels are okay.
Jim Hamblin was not present, so Jesse Lawson reported on Taylorsville sanitation. Mr. Lawson read Mr. Hamblin’s report, which stated that the system is working fine, and all the parts to install the phone system are available and will be completed soon.
Fire Chief Hamblin was not present, so General Manager Moore gave the fire department report. Mrs. Moore read Mr. Hamblin’s report which stated that the department voted on one more new fireman, and that an inspector will come in September to inspect the new turnouts.
Mavis Smith stated that at the July 7th museum Board meeting, the Board decided to cut down the old apple tree that is between the museum and the neighbor’s house because it scrapes the roofs. Mrs. Smith passed out pictures that she took, pointing out that the tree is not touching the neighbor’s house, and barely touches the museum. Mrs. Smith stated that she does not feel that the tree needs to be cut down, and that she spoke with the neighbor, Phyllis Smith, who stated that she does not care one way or another if the tree is removed or not. Mrs. Smith requested that the CSD Board reject the museum Board’s idea to cut down the apple tree. Bink Huddleston responded to Mrs. Smith’s comments, stating that the museum Board does not care whether the tree is cut down or not. They are however concerned with the mess that the tree will make since there is not anyone responsible for the grounds keeping. Chairperson Little suggested that the ad hoc committee meet with Phyllis Smith to discuss and resolve the issue regarding the apple tree.
Chairperson Little accepted Vice-Chairperson Smith’s suggestion that he not serve on the ad hoc committee due to a conflict of interest. Mrs. Little volunteered to take over Mr. Smith’s position on the ad hoc committee.
Suzanne Hamar raised a question regarding a donation amount given by Evelyn Hall to create a museum. Bink Huddleston responded that Evelyn gave a $25,000 donation along with the deed to the museum. Mr. Huddleston stated that he could show Ms. Hamar documentation accounting all of the money.
Bink Huddleston gave an ad hoc committee report, first asking who will pay for the one hour fire wall, and if there is another issue with the neighbor, where should it be directed? Mr. Huddleston asked if the sheriff should be called, and Director Schramel agreed so. Mr. Huddleston pointed out with regards to the removal of the exterior paint, that the back part of the museum is the CSD’s responsibility. Chairperson Little stated that she would refer that to the Fire Department. Mr. Huddleston reported that the museum board is pushing for a fence between the properties. Mr. Huddleston also reported that the water and sewer hookups are under control, and that a price for materials has been decided. Mr. Huddleston also showed the Board the plans from Blake Shelters.
This item was tabled.
General Manager Moore stated that the current policy is vague regarding vacant houses and seasonal users. Mrs. Moore suggested that the ordinance committee take a look at this issue. General Manager Moore also suggested readdressing service to tenants and having the landlord as the customer. This item was tabled until the ordinance committee revisits the policies.
Director Yost moved to accept the resolution, and Director Schramel seconded. A roll call vote was taken. All Board members voted Aye, and the resolution was accepted.
No old or new business to report at this time.
Vice-Chairperson Smith moved to adjourn the meeting, and Director Yost seconded. All Board members voted Aye, and the meeting was adjourned at 8:11 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk