AGENDA

REGULAR MEETING

BOARD OF DIRECTORS

INDIAN VALLEY COMMUNITY SERVICES DISTRICT

WEDNESDAY

DECEMBER 10, 2008

6:30 PM

CIVIC CENTERCONFERENCE ROOM

GREENVILLE, CA  95947

1. Call to Order/Roll Call
2. Pledge of Allegiance
3. Adoption of Agenda
4. Approval of Regular Meeting Minutes of November 12, 2008
5. Public Comment:  The public may address the Board on any item not on the agenda.  Pursuant to state law, the Board may not discuss or take action on non-agenda items except under special circumstances.  Speakers should limit their remarks to five minutes or as decided upon by the chairperson.  In addition, the Board has adopted a 10 minute per person/per meeting time limit.
6. Directors Reports
7. Committee Reports
   1. Personnel
   2. Finance
   3. IVASA
   4. Ordinance
   5. Public Relations
8. Manager’s/Financial Report
   1. Update on Water Treatment Plant Project
   2. Update on Hydro Feasibility Study
9. Utility Operations Report
   1. Greenville Water
   2. Crescent Mills Water
   3. Greenville Sanitation
   4. Taylorsville Sanitation
10. Fire Department Report
11. Cy Hall Memorial Museum Report
12. Adoption of Vulnerability Assessment and Emergency Response Plan for Greenville and Taylorsville Sanitation – Discussion/Action

13. Old Business/New Business

14. Adjournment

Standing Committees:

Personnel & Planning – John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
 
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
 
Ordinance – Brad Smith, chair; Jane Braxton Little
6:30p.m., Tuesday prior to Board Meeting
 
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
 
IVASA – Judi Yocum; Mike Yost
Quarterly

NEXT REGULAR MEETING – January 14, 2009 at 6:30

REASONABLE ACCOMMODATION:  In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Board at 530-284-0896.  Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility.

Recording

MINUTES OF THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF THE

INDIAN VALLEY COMMUNITY SERVICE DISTRICT

Held December 10, 2008 at 6:30 p.m.

At the Civic Center Conference Room

Greenville, CA 95947

1. Call to Order/Roll Call

Chairperson Little called the meeting to order at 6:30 pm.  Clerk Lawson called the roll.  Chairperson Little, Vice-Chairperson Smith, and Directors Yost and Schramel answered the roll.  Director Yocum was not present.

2. Pledge of Allegiance

Chairperson Little led the Pledge of Allegiance.

3. Adoption of Agenda

Director Schramel moved to adopt the agenda, and Vice-Chairperson Smith seconded.  All present Board members voted Aye, and the agenda was adopted as written.

4. Approval of Regular Meeting Minutes of November 12, 2008

Director Yost moved to approve the regular meeting minutes of November 12, 2008 as written, and Director Schramel seconded.  All present Board members voted Aye, and the minutes were approved without correction.

5. Public Comment

There were no comments from the public.

6. Directors Reports

Director Schramel commented on an article in the local paper from December 3^rd regarding the State Water Resources Control Board holding a workshop on new regulations.  Mr. Schramel called and asked if the State is going to pay for all the things they’re mandating, and the response was that the State would not.  Therefore, the CSD would have to oversee the waste water and well inspections. 

Director Yost reported that he and Chairperson Little went to the Board of Supervisors on November 18^th to clarify with them the loan agreement from 2005.  Mr. Yost stated that in August of 2008 the Board of Supervisors was requesting the rest of the loan payment immediately, and proposed taking it from property taxes.  Director Yost reported that Chairperson Little drew up a proposal and presented it to the Board of Supervisors, and that they were very receptive.  Chairperson Little reported that the CSD Board is committed to proposing that a current, unrelated surcharge of $2.44 which will expire in August 2009 be rededicated to the County loan.

7. Committee Reports

a.       Personnel

No report at this time.

b.       Finance

Director Yost reported that the Finance committee discussed the reporting of the repayment schedule, the progress report on the water treatment plant project, and the progress report on the hydro feasibility study. 

c.        IVASA

No report at this time.

d.       Ordinance

No report at this time.

e.        Public Relations

No report at this time.

8. Manager’s/Financial Report

a.       Update on Water Treatment Plant Project

General Manager Moore reported that she met with Sig Hansen and gave him feedback on his 75% complete plans.  Mrs. Moore also reported that Mr. Hansen’s 100% complete plans will be presented by December 31^st, including a detailed cost estimate. 

b.       Update on Hydro Feasibility Study

General Manager Moore reported that Sam Diaz has prepared the six alternatives analysis and financial implications that go along with each of them.  Mrs. Moore also reported that she and Chief Water Operator Jesse Lawson had a conference call with Mr. Diaz, David Keller, and John Sheehan to discuss the pros and cons of each analysis, and that they have it narrowed down to two alternatives; number two and number three.  Mrs. Moore stated that Mr. Diaz will further refine these two alternatives, and will have more information in late January.  

General Manager Moore reported that the $51,000 loan payment to Rural Development was made.

9. Utility Operations Report

a.       Greenville Water

Chief Water Operator Jesse Lawson reported that the lake level is down to 19.5 feet, pointing out that it is caught up from last year.  Mr. Lawson also reported that the yield of water lost last month was 3.67 million gallons.  Mr. Lawson reported that there was one emergency call out.

b.       Crescent Mills Water

Chief Water Operator Jesse Lawson reported that he is starting to run the numbers, and that last month the yield of water lost was 1.257 million gallons.  Mr. Lawson stated that he is looking at a digital GIS to produce current utility maps. 

c.        Greenville Sanitation

Sewer Operator Jim Hamblin reported that the flows are down and that the ponds are at almost 100% capacity.  Chairperson Little asked about the issue of vandalism and trespassing at the ponds.  Mr. Hamblin commented that it is a hunter who is not hurting anything.

d.       Taylorsville Sanitation

Sewer Operator Jim Hamblin reported that everything is fine.

10. Fire Department Report

Fire Chief Jim Hamblin reported that there were more calls than last year.  Mr. Hamblin also reported that the Greenville Fireman’s Association purchased a 2008 Ford pickup.  Mr. Hamblin reported that the department is getting ready for the Fireman’s Ball on January 10^th. 

11. Cy Hall Memorial Museum Report

There was not a representative from the museum to give a report.  However, Vice-Chairperson Smith reported that the handicap ramp is being installed.

12. Adoption of Vulnerability Assessment and Emergency Response Plan for Greenville and Taylorsville Sanitation – Discussion/Action

General Manager Moore stated that the emergency plan is what would happen in the event of an emergency, and the vulnerability assessment assesses how vulnerable the systems are.  Director Yost moved to approve the vulnerability assessment and emergency response plan for Greenville and Taylorsville sanitation, and Vice-Chairperson Smith seconded.  All present Board members voted Aye, and the motion passed.

13. Old Business/New Business

Director Schramel reported on the special districts meeting he attended, commenting that issues surrounding the director of LAFCO came up. 

14. Adjournment

Director Yost moved to adjourn the meeting, and Vice-Chairperson Smith seconded.  All present Board members voted Aye, and the meeting was adjourned at 7:13 pm.

Respectfully Submitted,

Anna Lawson

IVCSD Board Clerk