AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
JANUARY 9, 2008
6:30 PM
CIVIC CENTERCONFERENCE ROOM
GREENVILLE, CA 95947
14. Old Business/New Business
15. CLOSED SESSION: Employee Performance Evaluation – General Manager. Report of any action taken to follow in open session.
16. General Manager: Salary negotiations.
17. Adjournment
Standing Committees:
Personnel & Planning – John Schramel, chair; Brad
Smith
1 p.m., first Friday of the month
Finance – Mike Yost, chair; Jane Braxton Little
1 p.m., second Tuesday of the month
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., second Tuesday of the month
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., second Monday of the month
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING – February 13, 2008 at 6:30
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE
INDIAN VALLEY COMMUNITY SERVICE DISTRICT
Held January 9, 2008 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Yost called the meeting to order at 6:30 pm. Chairperson Yost, Vice-Chairperson Little, and Directors Schramel and Smith were present. Director Yocum was absent.
Chairperson Yost led the Pledge of Allegiance.
Director Schramel moved to adopt the agenda, and Director Smith seconded. All present Board members voted Aye, and the Agenda was adopted.
Vice-Chairperson Little moved to approve the regular meeting minutes of December 12, 2007, and Director Smith seconded. All present Board members voted Aye, and the minutes were approved without correction.
Vice-Chairperson Little pointed out that during the public comment, both Director Smith and Vice-Chairperson Little made the request that Mr. McAtee put his questions in writing. Director Smith moved to approve the special meeting minutes of December 19, 2007, and Vice-Chairperson Little seconded. All present Board members voted Aye, and the minutes were approved with correction.
Lanis Lebaron thanked the Board and Staff for "doing what you’re doing". In return, the Board thanked Lanis.
Vice-Chairperson Little thanked the staff, especially Susie Null, and volunteers for the Christmas party. Director Schramel thanked the staff, and commented on how nicely they are working in the poor weather conditions. Chairperson Yost commented on how nice it was that the parking lot was plowed.
Director Smith reported that the committee had been evaluating Leanna, and that they had talked with Leanna and the staff, and that the staff had a favorable report on her behalf. Director Smith also reported that Jesse Lawson and Don Silva had both passed their water treatment exams. Jesse Lawson received his certificate for Water Treatment Operator II, and Don Silva received his certificate for Water Treatment Operator I. General Manager Moore commented that Jesse and Don will be taking their distribution tests in February.
No report at this time.
No report at this time.
No report at this time.
No report at this time. Director Schramel suggested enlarging the maps of the sewer and water distribution systems, and hanging them on the walls in the hallway to interest the public.
Director Smith nominated Jane Little for Chairperson, and Director Schramel seconded. All present Board members voted Aye, and Jane Little was elected Chairperson.
Director Schramel nominated Brad Smith for Vice-Chairperson, and Chairperson Yost seconded. All present Board members voted Aye, and Brad Smith was elected Vice-Chairperson.
Vice-Chairperson Little moved that the standing committees be retained as they are, and Director Schramel seconded. All present Board members voted Aye, and there was no change to the standing committees.
Vice-Chairperson Little moved that the personnel committee meet at 1pm on the Friday prior to the regular Board meeting, the finance committee meet at 5pm on the Tuesday prior to the regular Board meeting, the ordinance committee meet at 6:30pm on the Tuesday prior to the regular Board meeting, and the public relations committee meet at 4:30pm on the Monday prior to the regular Board meeting. Director Schramel seconded. All present Board members voted Aye, and the motion passed.
Jane Little took over as Chairperson.
The Tuckers were not present at the meeting. General Manager Moore reported that Jim Hamblin spoke with the Tuckers, and that they expressed an interest in trading land parcels. The Tuckers made an offer to trade four acres of CSD property for four acres of their property that adjoins the park, with a request for an easement that would allow them to access the rest of their property. The Tuckers also requested that the CSD look into the possibility of opening up the railroad crossing. Chairperson Little directed General Manager Moore to look into reopening negotiations with Burlington Northern over the railroad crossing.
Director Schramel moved that the Board give the Tuckers formal thanks, and accept their offer. Director Yost seconded. All present Board members voted Aye, and the motion passed.
General Manager Moore stated that according to the financial control policy there should be two people handling the money, and right now there is only one. Mrs. Moore stated that Plumas Bank offers a service in which the CSD processes the bills, and then sends them out to customers with a return envelope that goes to a P.O. Box in Quincy. The bank then picks up the bills, processes the payments, deposits them into the CSD’s account, and a report is emailed to the CSD office. The secretary then inputs the information into the billing system. Mrs. Moore commented that this service would save money in that it would decrease the amount of man hours that are currently spent processing the bills. It would also lower the liability of having large amounts of cash in the office.
Director Yost moved to authorize General Manager Moore to initiate the remote lock box service with Plumas Bank, and Vice-Chairperson Smith seconded. All present Board members voted Aye, and the motion passed.
General Manager Moore stated that the bank requested that the Board members go to the bank to sign the signature card.
Director Schramel moved that General Manager Moore be added to the Plumas Bank signature card, and Director Yost seconded. All present Board members voted Aye, and the motion passed. Therefore, General Manager Moore will be added as a signatory. Accounts that will be affected by this are: 138101755
138604224
132031570
131009538
131009527
131010044
132009449
Also affected by this is the safety deposit box at Plumas Bank and the investment account with the state, Local Agency Investment Fund. General Manager Moore will be a signer on the safety deposit box and for LAIF.
No report at this time.
General Manager Moore reported that she and the staff have been looking into how to operate the water plants better. Mrs. Moore expressed concern about power outages being a possibility with the upcoming storms. She reported that a new generator has been purchased for the Greenville plant, and the existing generator will go to the Crescent Mills plant, so that there will be water during power outages. General Manager Moore also reported on the use of the backhoe, and that the new filter is handling the turbidity levels from the storm just fine. Mrs. Moore also reported that she and the staff are looking into ways to backwash with finished water, and that the hydro contract has been approved.
Included in the Greenville Water report.
Jim Hamblin reported that there was an air tube problem, which has been fixed. Mr. Hamblin also reported that on January 1 he switched the ponds, and now they will run in a series for the rest of the year. Mr. Hamblin also reported that all ponds are empty, putting them in good shape.
Jim Hamblin reported that there was a moisture problem in the compressed air tank, it was bled off. Mr. Hamblin also reported that the battery was stolen out of the generator.
Chief Hamblin reported that the turnouts will be ordered. Mr. Hamblin also reported that there have already been fourteen calls this month, and that the Fireman’s Ball is this Saturday. Chief Hamblin reported that the light bar, radios, and control box are ready to go; and that the heater and a light need to be fixed.
General Manager Moore reported that the ADA compliant park bench and table at the park have been installed. Mrs. Moore also reported that she made the loan payment and that the property taxes came in.
Vice-Chairperson Smith asked if Pete McAtee ever gave a list of questions he would like answers to. General Manager Moore said that she has not heard from Mr. McAtee.
Session was reopened at 8:04pm. Chairperson Little reported that the Board heard the Personnel Committee’s evaluation of General Manager Moore, which was a "glowing" evaluation.
General Manager Moore’s salary was negotiated to increase by $320 a month, which brings it to $3,920 a month and that there will be no more hourly pay. Director Schramel moved to approve the said salary, and Vice-Chairperson Smith seconded. All present Board members voted Aye, and the motion passed.
Director Yost moved to adjourn the meeting, and Vice-Chairperson Smith seconded. All present Board members voted Aye, and the meeting was adjourned at 8:06 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk