AGENDA
REGULAR
MEETING
BOARD OF
DIRECTORS
INDIAN VALLEY
COMMUNITY SERVICES DISTRICT
WEDNESDAY
JULY 9, 2008
6:30 PM
CIVIC
CENTERCONFERENCE ROOM
14. Old Business/New Business
15. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
August 13, 2008 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held July 9, 2008 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Little called the meeting to order at 6:30 p.m. Chairperson Little, Vice-Chairperson Smith, and Directors Yost, Yocum, and Schramel answered the roll.
Chairperson Little led the Pledge of Allegiance.
Chairperson Little announced a need for a closed session at the end of the meeting to discuss potential litigation, a matter that arose after the posting of the agenda. Director Yost moved to adopt the ammended agenda, and Director Schramel seconded. All Board members voted Aye, and the agenda was adopted with the addition of a closed session.
Director Schramel moved to approve the minutes, and Director Yost seconded. All Board members voted Aye, and the regular meeting minutes of June 11, 2008 were approved as written.
Supervisor Meacher suggested that two members from the Board, General
Manager Moore, himself, and two members from the Rec Board meet to review the
JPA and discuss the budget for the pool in Taylorsville.
Mr. Meacher also commented that the Governor signed a piece of
legislation that allows special districts to run broad band and cell phone
towers.
Jerry Holcomb commented that the requests made by the CSD and the Chamber
are helping to keep the Greenville Forest Service Office open.
Chairperson Little reported that she is working with Suzanne Hamar to
resolve her concern regarding dead links on the web site, and that there will be
one year of recordings available on the web site.
Mrs. Little also reported that Senator Cox sent a letter of
congratulations regarding the million dollar grant.
a.
Personnel
No report at this time.
b.
Finance
No report at this time.
Director Yocum reported on the ad hoc committee meeting for the museum.
Mrs. Yocum reported that the Plumas County Sheriff’s Department is
providing people who need to work off time to volunteer to help out at the
museum. Mrs. Yocum also reported
that there is still a need for a fence, the neighbor took down the grandfather
gate, and the CSD is requesting that it be put back up, there is a tree on the
museum property that will be removed, and that the sewer charges were discussed.
c.
IVASA
Director Yocum reported that there was not an operating report from South
Lassen. Mrs. Yocum also reported
that the committee did a revision of the by-laws and decided that the meetings
will be held quarterly on the second Tuesday at 5:30 p.m.
Director Yocum reported that the 05/06 and 06/07 audits were completed,
and the 07/08 audit will be done in August.
Mrs. Yocum also reported that the committee discussed how the parcels
will be addressed.
d.
Ordinance
No report at this time.
e.
Public Relations
No report at this time.
General Manager Moore reported that she received confirmation from Rural
Development that they received funding for the Water Treatment Plant.
Mrs. Moore referred the Board to the letter of conditions included in the
Board packets. Mrs. Moore stated
that the contractors will go out to bid this fall.
General Manager Moore also reported that he audit has been finalized, and
that there were no new recommendations, and that it will be about $4,000 cheaper
since everything went so smoothly.
a.
Report on Plumas County Streetlight Task Force
Meeting
General Manager Moore reported that Jim Hamblin attended the meeting.
Mr. Hamblin stated that the task force is in preliminary stages and
taking a broad look at things, and that he is now on the committee.
b.
Update on Hydro Feasibility Study
General Manager Moore reported that there has been one bid by Klein
Schmidt.
a.
Greenville Water
Jesse Lawson reported that there were two large leaks that have been
fixed; one on Bush and Main, and the other in front of the Burger Barn.
Mr. Lawson also reported that last month the lake level was eight inches
lower than the year before, and this month it is seven inches lower than the
year before, pointing out that progress is being made.
Mr. Lawson stated that the leak rate is almost half of what it was last
year, and brought in a piece of pipe that had fourteen clamps on it, that has
now been replaced. Mr. Lawson
reported that there is a large leak under the railroad tracks, and the details
of the repair process are being worked out.
Mr. Lawson also reported that the water accountability is up from 42% to
61.5%. Mr. Lawson reported that
three out of the four hot taps on Kinder are done.
b.
Crescent Mills Water
Jesse Lawson reported that usage is up and accountability is 29.3%.
Mr. Lawson also reported that when the distribution system was replaced,
the old system was not abandoned.
c.
Greenville Sanitation
Jim Hamblin reported that he and Jesse Lawson have been working on the
sewer system management development plan, and that everything is up to date.
Mr. Hamblin also reported that the sludge in the ponds has been analyzed,
and that Ron Dykstra recommends that it be hauled off.
Mr. Hamblin reported that a study has been started on different parts of
the collection system to help analyze the parts that need the most attention.
General Manager Moore commented that there is a letter from Ron Dykstra
included in the Board packet addressing the capacity problem.
d.
Taylorsville Sanitation
Jim Hamblin reported that the equipment for the alarm system is available
to be implemented once the phone line issue is resolved.
Mr. Hamblin also reported that the system is doing well, and that the
quarterly test samples have been taken.
Fire Chief Jim Hamblin reported that the turnout grant has been completed,
and that the Fire Department match is $3,088.08 which will come out of the
fireman’s auxiliary account. Chief
Hamblin also reported that the department will be selling beer at the Solar
Cook-Off this Friday and Saturday.
Mr. Hamblin reported that in June the calls were a little different but that the
department handled them well and did a good job.
Chief Hamblin reported that on July 19th there will be a car
show at Evergreen that will benefit the Fire Department.
Mr. Hamblin also stated that in August he
will be going to New York.
a.
Update on sewer connection
Due to possible conflict of interest Vice-Chairperson Smith and Director
Schramel moved into the audience and did not participate in the discussion or
action.
Bink Huddleston reported that the foundation has been poured, the building
is set down, water has been dubbed into the building, and the floor has been
removed.
General Manager Moore reported that the sewer connection is more
complicated and costly than originally thought.
Mrs. Moore stated that the sewer line is ten feet deep in the ground and
twenty feet into the street, therefore it is not possible for the CSD to because
they do not have the equipment, and the connection fee will not cover it.
Chairperson Little tabled this item until next month.
General Manager Moore reported that she met with Tamara Talent, Jim
Hamblin, and Jesse Lawson, and Mrs. Talent stated that she is unhappy with the
phone line installation, but that she will cooperate with the installation if
the CSD will trade for the several $4,800 sewer connection fees.
General Manager Moore passed out the easement letter.
The Board stated that if they accepted Ms. Talent’s offer that it would
set a bad precedence. Director
Schramel moved that the Board deny Ms. Talent’s request and proceed with the
phone line installation. A roll call vote
was taken. All Board members voted
Aye, and it was agreed to deny Ms. Talent’s request and proceed with the phone
line installation. Mrs. Little
stated that she appreciated the cooperation shown by Ms. Talent who did not
attend the meeting.
Jim Hamblin showed the current notebook that he and Jesse Lawson put
together. Jesse Lawson stated that
the operations plan checklist is basically a plan for a plan, and it must be
approved by the Board before it is submitted.
Director Schramel moved to approve the sanitary sewer overflow prevention
plan, and Director Yost seconded.
All Board members voted Aye, and the plan was approved.
No old or new business to report at this time.
Director Yost congratulated Jim Hamblin on being selected for the 2008
Grand Marshal.
The Board went into closed session at 7:42 pm.
The Board came back into open session at 8:14 pm.
Chairperson Little announced that the Board discussed private water bills
that involved potential litigation, and that no action was taken.
Director Yost moved to adjourn the meeting and Director Yocum seconded.
All Board members voted Aye, and the meeting was adjourned at 8:14 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk