AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
JUNE 11, 2008
6:30 PM
CIVIC CENTERCONFERENCE ROOM
13. Old Business/New Business
14. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING – July
9, 2008 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held June 11, 2008 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Little called the meeting to order at 6:30 pm. Clerk Lawson called the roll. Chairperson Little, Vice-Chairperson Smith, and Directors Schramel, Yocum, and Yost answered the roll.
Chairperson Little led the Pledge of Allegiance.
Director Schramel moved to adopt the agenda, and Vice-Chairperson Smith seconded. All Board members voted Aye, and the agenda was adopted as written.
Director Yost moved to
approve the regular meeting minutes of May 14, 2008, and Director Yocum
seconded. All Board members voted
Aye, and the minutes were approved without correction.
Pete McAtee requested that he receive more than five minutes to make his
comments. Chairperson Little
suggested that Mr. McAtee try to keep it to five minutes.
Mr. McAtee thanked Chairperson Little and Vice-Chairperson Smith for
meeting with him. Mr. McAtee stated
that he asked for a report two years ago, and what he asked for he never
received. Mr. McAtee also stated
that in the past he did not get help and was treated unfairly by the CSD;
however Mr. McAtee believes that now the CSD is performing.
Mr. McAtee asked for clarification on building costs in the report that
was given to him. Chairperson Little
stated that the invoices are unclear and that Mr. McAtee was misinterpreting
them. Chairperson Little offered to
further discuss the issue with Mr. McAtee after the meeting.
Mr. McAtee stated that he will not come before this Board again.
Chairperson Little thanked Mr. McAtee for coming to the meetings and
bringing issues to the Board’s attention.
Tamara Talent asked how bad the contamination at the ponds is and if it
will be made aware to the public.
Ms. Talent pointed out that two of the ponds are dry and asked the Board how
they intend to address the drought.
Chairperson Little referred Ms. Talent’s questions to the staff to respond
during their reports. Ms. Talent
stated that on Tuesday, June 10th two CSD staff members took some
photos of her property, and that she did not appreciate it and feels that this
is unfair treatment. Ms. Talent
requested copies of any documents in the office pertaining to her road.
Suzanne Hamar brought attention to the minutes from December 12th
regarding her and Pete McAtee’s requests for information.
Ms. Hamar stated that she never received the information she requested.
Ms. Hamar also referred back to previous minutes in which an offer was
made by the Tuckers to exchange property with the CSD, and asked if this offer
was accepted and property was exchanged.
Chairperson Little stated that this offer was contingent on the building
of a septage treatment facility, and referred Ms. Hamar to the original offer.
Ms. Hamar pointed out that there are minutes missing on the website, and
that the recordings of the 2007 minutes have dead links.
Jerry Holcomb asked what funds are being used to pay for the streetlights,
and why the district is paying for a streetlight that is on private property.
Supervisor Meacher commented that the County is in the process of
inventorying all of the streetlights, and pointed out that streetlight fees are
a county-wide problem.
Lanis Lebaron gave an update on the Streetscape project, stating that
Cal-Trans is going to be putting together a design committee, and the
Streetscape committee is proceeding, and projects that construction will begin
in 2012.
Supervisor Meacher brought it to the Board and the public’s attention that
the Greenville Forest Service will possibly be stopping their office hours.
Chairperson Little suggested that the Board write a letter stating that
they object this possibility.
Director Schramel urged those present to pick up a copy of the Global
Freshwater article in the back of the room.
Director Schramel also stated that he believes that the Board should take
a more active role on the museum Board, pointing out that the building belongs
to the CSD.
Chairperson Little reported that she went to a Brown Act compliance
meeting and that it was very informative.
a.
Personnel
Director Schramel reported that he and Vice-Chairperson Smith discussed
the certification programs that the staff is engaged in and commented that they
are pleased that they are educating themselves and suggested that they be
compensated.
b.
Finance
Director Yost reported that the finance committee discussed the water and
sewer connection fees for the museum, an application to Rural Development for a
funding grant for $750,000 for the water treatment project, and an application
for a predevelopment loan from RCAC.
Mr. Yost stated that the committee will give their recommendations for each of
these items as they come up on the agenda.
c.
IVASA
No report at this time.
d.
Ordinance
No report at this time.
e.
Public Relations
Director Schramel reported that the public relations committee discussed
the Global Freshwater article and agreed to have copies available at the
meeting.
a.
Maintenance staff priority list
General Manager Moore was not present, so Jesse Lawson read the opening
paragraph and gave an overview of the staff priority list, drawing attention to
the heavy work load of the staff.
a.
Greenville Water
Jesse Lawson reported that the lake level is eight inches lower than last
year, which provides no immediate danger.
Mr. Lawson was unable to find any records in the office or at the water
plant, so he will be going to the Department of Water Resources in Sacramento to
pick up copies of their records which date back to 1951.
Mr. Lawson also reported that 200 feet of four inch line was abandoned on
Kinder Ave. Mr. Lawson reported that
the water plant was inspected by Steve Watson from DHS.
The inspection went well, and Mr. Watson said that “it was not the same
Greenville”.
b.
Crescent Mills Water
Jesse Lawson reported that there was an iron spike in the well and that
the equipment handled it well. Mr.
Lawson also reported that the staff did some weed control and road maintenance
and that they will be doing some hydro-flushing and valve exercising this month.
Chairperson Little gave recognition to a previous Board member, Don
Dunham.
c.
Greenville Sanitation
Jim Hamblin answered Tamara Talent’s question regarding the sewer level,
stating that Ron Dykstra did an annual inspection, and there is no violation,
and the ponds are in good shape. Mr.
Hamblin reported that he has switched to pond 5, and when the weather warms up
he will switch to a smaller pond to keep the lake level where it needs to be.
Chairperson Little asked if there is any contamination in the pond, and
Mr. Hamblin stated that no, there is no contamination.
Mr. Hamblin also reported that the phone reporting system is not done
yet.
d.
Taylorsville Sanitation
Jim Hamblin reported that everything is working fine.
Fire Chief Hamblin reported that the call volume is going up, and that the
building burn exercise has been put off due to weather conditions.
Chief Hamblin also reported that the fire department has received all of
the equipment from their grant minus the boots and helmets.
Mr. Hamblin reported that the fire department will be applying for a
grant for a water tender. Mr.
Hamblin also commented that he is proud of the five new members and the entire
department. Chief Hamblin gave a
demonstration of the new equipment purchased through the grant.
Deanna Carter reported that the first set of materials has been bought,
and the building will begin to be lifted tomorrow.
Mrs. Carter commented that it is the responsibility of the building owner
to cover the hook-up fees, and that those fees are not in the budget of the
museum. Mrs. Carter also requested
that the CSD pay the water and sewer costs until the museum opens its doors and
becomes self sufficient. Mrs. Carter
reported that there will be a membership drive at Gold Digger Days.
Don Dunham gave a background of the history between the CSD Board and the
museum.
Vice-Chairperson Smith reported that the ad hoc committee met and
discussed seven items. Those items
were the fire wall in the back of the building, a window in the back of the
building that will remain covered up, liability insurance, helping to mediate
with the public, assistance to remove existing siding and following guidelines,
the fence between the properties, and the water and sewer hook-up.
Chairperson Little read the memo from General Manager Moore which stated
that she recommends against both requests from the museum, however she would
suggest offering them a payment plan.
Director Yost reported that the finance committee recommends that there be
a JPA between the CSD Board and the museum Board.
The public and the Board discussed the cost to the district in waiving the
connection fees and using CSD maintenance personnel for the construction
project.
Chairperson Little closed the discussion to the public and addressed the
cost to the rate payers if the Board so decided to accept the museum Board’s
requests.
Vice-Chairperson Smith commented that the water usage would be negligible
and suggested waiving the hook-up fee.
Mr. Smith also suggested waiving the hook-up fee for the sewer and
charging for the material and labor costs.
Chairperson Little pointed out that those members of the Board who have a
conflict of interest should abstain from any motion.
a.
Request by Museum Board to waive sewer/water
connection fees for museum building
Director Yocum moved that the water connection fee be waived, and Director
Yost seconded. A roll call vote was
taken. Chairperson Little, and
Directors Yost and Yocum voted Aye, Vice-Chairperson Smith and Director Schramel
abstained, and the motion passed.
Director Yost moved that the standard fee for sewer be waived and that the
museum Board be charged for parts and labor, and Chairperson Little seconded.
A roll call vote was taken.
Chairperson Little, and Directors Yost and Yocum voted Aye, Vice-Chairperson
Smith and Director Schramel abstained, and the motion passed.
b.
Request by Museum Board to use CSD maintenance
personnel for construction project
Jesse Lawson stated that he does not recommend using the crew to help with
the construction project.
Vice-Chairperson Smith suggested that the Board not supply the CSD
personnel to help with the construction project.
Director Yocum moved that the Board not use CSD personnel on the
construction project, but decide on a case by case project, and Director Yost
seconded. A roll call vote was
taken. Chairperson Little, and
Directors Yost and Yocum voted Aye, Vice-Chairperson Smith and Director Schramel
abstained, and the motion passed.
a.
Resolution for Rural Development to apply for up
to $750,000 in grant funding
Director Yost read General Manager Moore’s suggestion, and stated that the
finance committee recommends that the Board authorized General Manager Moore to
apply for the grant. Director Yost
moved that the Board authorize General Manager Moore to apply for the Rural
Development grant for up to $750,000, and Vice-Chairperson Smith seconded.
A roll call vote was taken.
All Board members voted Aye, and the motion passed.
b.
Resolution for pre-development loan for $250,000
from Rural Community Assistance Corporation
Director Yost read General Manager Moore’s suggestion, and stated that the
finance committee recommends that the Board authorize General Manager Moore to
apply for the pre-development loan.
Director Yost moved to authorize General Manager Moore to apply for the
pre-development loan for $250,000, and Director Schramel seconded.
A roll call vote was taken.
All Board members voted Aye, and the motion passed.
No old or new business to report of at this time.
Director Schramel moved to adjourn the meeting, and Vice-Chairperson Smith
seconded. All Board members voted
Aye, and the meeting was adjourned at 8:50 pm.
Respectfully
Submitted,
Anna Lawson
IVCSD Board Clerk