AGENDA

REGULAR MEETING

BOARD OF DIRECTORS

INDIAN VALLEY COMMUNITY SERVICES DISTRICT

 

WEDNESDAY

MARCH 12, 2008

6:30 PM

CIVIC CENTERCONFERENCE ROOM

GREENVILLE, CA  95947

 

  1. Call to Order/Roll Call
  2. Pledge of Allegiance
  3. Adoption of Agenda
  4. Approval of Regular Meeting Minutes of February 13, 2008
  5. Public Comment:  The public may address the Board on any item not on the agenda.  Pursuant to state law, the Board may not discuss or take action on non-agenda items except under special circumstances.  Speakers should limit their remarks to five minutes or as decided upon by the chairperson.  In addition, the Board has adopted a 10 minute per person/per meeting time limit.
  6. Directors Reports
  7. Committee Reports
    1. Personnel
    2. Finance
    3. IVASA
    4. Ordinance
    5. Public Relations
  8. Proposal from Streetscape regarding triangle park – Discussion/Action
  9. Cy Hall Memorial Museum Report – Discussion/Action
    1. Museum upgrade modification plans
  10. Utility Operations Report
    1. Greenville Water
    2. Crescent Mills Water
    3. Greenville Sanitation
    4. Taylorsville Sanitation
  11. Fire Department Report
  12. Manager’s/Financial Report

      14. Old Business/New Business

17. Adjournment

 

Recording 

 

 

MINUTES OF THE REGULAR MEETING OF

 

THE BOARD OF DIRECTORS OF THE

 

INDIAN VALLEY COMMUNITY SERVICE DISTRICT

 

Held March 12, 2008 at 6:30 p.m.

 

At the Civic Center Conference Room

 

Greenville, CA 95947

 

 

 

  1. Call to Order/Roll Call

Chairperson Little called the meeting to order at 6:30pm, and clerk Lawson called the roll.  Chairperson Little, and Directors Schramel, Yocum, and Yost answered the roll.  Vice-Chairperson Smith arrived a few minutes late. 

 

  1. Pledge of Allegiance

Director Schramel led the Pledge of Allegiance.

 

  1. Adoption of Agenda

Director Schramel moved to adopt the agenda, and Director Yocum seconded.  All Board members voted Aye, and the agenda was adopted without correction.

 

  1. Approval of Regular Meeting Minutes of February 13, 2008

Chairperson Little pointed out that the minutes that were available for the public were correct; however the minutes in the Board packets needed some corrections.  Mrs. Little read those corrections out loud.  Director Yocum moved to approve the minutes, and Director Schramel seconded.  Director Yost abstained, and all other Board members voted Aye, and the regular meeting minutes of February 13, 2008 were approved.

 

  1. Public Comment

Chairman Guy McNett reported on the Indian Valley Health Care District.  Mr. McNett stated that the Board had set two goals about a year ago.  One goal was to reopen the clinic, which took place about three months ago, and is doing well.   And the other goal was to lease the main building on the hospital property.  Mr. McNett passed out a packet of information.  Mr. McNett reported that an ad hoc property committee has been set up, and discussed some of the drawbacks such as zoning restrictions, and there being a lease hold on the building.  Mr. McNett stated that the lease is negotiable, and there would need to be a resident vote in order to sell the property. 

Suzanne Hamar requested that an out of order sign be placed on the recycling unit and asked when it would be moved.  Ms. Hamar stated that according to Ron Dykstra, the District is out of compliance with the sanitary sewer overflow reports, and has been since September 2, 2007.  Chairperson Little stated that she has spoken with Robert Meacher about the removal of the recycling unit, and accepted the request to post an out of order sign.  Mrs. Little referred Ms. Hamar’s comment regarding the sewer to the staff to be addressed under the sanitation report. 

 

  1. Directors Reports

Director Schramel had a question regarding the sheriff’s department using the depot for a training exercise.  Chairperson Little referred the question to be answered during the Fire Department report.

Chairperson Little reported that she contacted John Sheehan about the engineering feasibility study on a hydro-electric plant, and the State has approved the contract, and it will go to bid next month. 

 

  1. Committee Reports

a.       Personnel

No report at this time.

b.       Finance

Director Yost reported that the bank did not report all of the deposits from the water bills to the office. Therefore, some customers were given a notice that they did not pay their water bill.  Mr. Yost apologized for this, and pointed out that it was the first month that this process has been used, and hopefully it will not happen again.  Mr. Yost also reported that the Indian Valley Fire special assessment property tax was discussed.    Chairperson Yost reported that the finance committee got a progress report from the district manager on the funding for the Civic Center.  Mr. Yost also reported that there will be no financial obligation to the CSD for the triangle park for at least the first five years other than to supply water. 

c.        IVASA

No report at this time.

d.       Ordinance

No report at this time.

e.        Public Relations

Director Yocum reported that the committee discussed the septic plant.

Chairperson Little reported that the Civic Center ad hoc committee met, and that the building permit has been received, the staff has begun renovating the empty room, and it will be finished May 1st.   Mrs. Little also reported that the committee discussed the playground, the budget, and the solar potential of the Civic Center building.

 

  1. Proposal from Streetscape regarding triangle park-Discussion/Action

Lanis Lebaron gave an update on the streetscape committee, reporting that the triangle park is their first project.  Ms. Lebaron reported that the committee plans on using native trees and ground cover, and would like to put in a small gazebo or sitting area.  The committee is coordinating with Caltrans and the County, and the area needs to be surveyed before the final plan is accepted.  Ms. Lebaron also reported that there is $10,000 of Prop 40 money available that would pay for the property transfer, the reimbursement to the CSD for the water line, and asphalt removal.  Ms. Lebaron reported that there is possible money from Public Works for sidewalks, and Title 4 money for trees.  Ms. Lebaron stated that the streetscape committee will accept responsibility of the maintenance due to the triangle park for the first five years, and asked the CSD to accept the property into their ownership and accept the maintenance responsibility after five years.  Director Yost moved to accept this proposal.  John Papenhausen commented that there may be underground gas tanks at that location.  Director Yost restated his motion to accept the streetscape committee’s proposal once it was learned that there was no problem with underground gas tanks.  There was no second, and the motion died. 

 

  1. Cy Hall memorial Museum Report-Discussion/Action

a.       Museum upgrade modification plans

Bink Huddleston brought the plans for the museum, and reported that bidding on the building will open March 25th. 

 

  1. Utility Operations Report

a.       Greenville Water

Jesse Lawson introduced himself as the new water operator for Greenville and Crescent Mills, and gave a background of his career.  Director Yost expressed his enthusiasm to have Mr. Lawson working for the CSD.  Mr. Lawson discussed his work ethic, goals, and plans to improve the water system and relationship with the public.  Mr. Lawson reported on Sunday’s leak.  Mr. Lawson also reported that there is now a backup generator and a phone line at the water plant.  Mr. Lawson reported that he is recording the lake levels, and measuring the turbidity in the lake.  Mr. Lawson also reported that he has outfitted the maintenance trucks, and everyone on the crew is enrolled in school and more enthusiastic. 

b.       Crescent Mills Water

Jesse Lawson reported that the Crescent Mills system is in better shape than Greenville.  Mr. Lawson also reported that the plant is on a new distribution system; however the old system has not been abandoned. 

c.        Greenville Sanitation

Jim Hamblin reported that Greenville is in compliance with the State, and that the problem has been fixed.  Mr. Hamblin also reported that he has switched ponds and lift stations.

d.       Taylorsville Sanitation

Jim Hamblin reported that everything is fine and that he took the quarterly samples on Tuesday and sent them in.

 

  1. Fire Department Report

Chief Hamblin reported that the call volume was higher in February than in January.  Mr. Hamblin also reported that the uniforms have been ordered and will arrive May 1st.  Mr. Hamblin reported that he has sent in a grant application for fourteen radios with pager capability.  Mr. Hamblin also reported that on April 5th at 10 am at the Civic Center there will be a seminar on the defensible space around private property that joins forest service land.  Mr. Hamblin reported that the Sheriff’s department is using the Depot for training, and that the department has been using the Depot for several years.  The Board questioned why they were unaware of this. 

 

  1. Manager’s /Financial Report

General Manager Moore reported that she and Jim Hamblin went to a funding fair, and learned about loans and grants that the CSD can apply for.  Mrs. Moore also reported that Tonu Plakk gave an update on the Greenville water plan, and has finished the technical review.  Mrs. Moore reported that she received the five year special use permit for the campground.  Mrs. Moore also reported that the CSD has received an 8% discount on the insurance due to the training that the staff has completed, however only one Board member completed their training.

 

  1. Old Business/New Business

Chairperson Little commented on how to get put on the agenda, referring to the policy handbook that is available in the library. 

 

  1. Adjournment

Director Yost moved to adjourn the meeting, and Director Yocum seconded.  All Board members voted Aye, and the meeting was adjourned at 8:11 pm.

 

 

 

Respectfully Submitted,

 

 

 

Anna Lawson

IVCSD Board Clerk