AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
MAY 14, 2008
6:30 PM
CIVIC CENTERCONFERENCE ROOM
15. Old Business/New Business
16. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING – June
11, 2008 at 6:30
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held May 14, 2008 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Little called the meeting to order at 6:30 pm. Clerk Lawson called the roll. Chairperson Little, Vice-Chairperson Smith, and Directors Schramel, Yocum, and Yost answered the roll.
Director Schramel led the Pledge of Allegiance.
Director Schramel moved to adopt the agenda, and Director Yost seconded. All Board members voted Aye, and the agenda was adopted as written.
Vice-Chairperson Smith moved to approve the minutes, and Director Yost seconded. All Board members voted Aye, and the Regular Meeting Minutes of April 9, 2008 were approved without correction.
Pete McAtee stated that he got the packet he requested and has not yet
gone through it. Mr. McAtee thanked
General Manager Moore for the information but pointed out that the information
he has requested is not available.
Mr. McAtee questioned some payments made to Joe.
Director Yocum clarified that the payments were made to Joe Castillo, not
Joe Wilson, and that Mr. Castillo was Vernon’s employee.
Mr. McAtee argued the $600 a day fee charged by Vernon’s Truck & Tractor.
Chairperson Little thanked Supervisor Meacher for initiating the item on
the Board of Supervisors meeting which resulted in the CSD getting $11,000
applied to street lights.
Director Schramel stated that he continues to hear good comments on the
employees and that they are doing a great job.
a.
Personnel
No report at this time.
b.
Finance
Director Yost reported that the California State Department of Public
Health approved a 1 million dollar grant to upgrade the Greenville water
treatment plant. Mr. Yost stated
that a $500,000 match needs to be secured from the Department of Agricultural
Rural Development, and an engineer needs to be hired for the project.
Mr. Yost also reported that the homeowner repair program for water and
sewer service line replacements was discussed.
Director Yost reported that the mental health rental is about to be
occupied. The Board and staff
thanked Vice-Chairperson Smith for his large amount of volunteer work done on
the project.
Mr. Yost also reported that John Sebolt said that there is a possibility
to get money from Proposition 63 to pay for an access ramp.
Director Yost reported that a JPA (joint powers of agreement) needs to be
secured between the CSD and the Rec Board for continued operation of the
Taylorsville pool.
c.
IVASA
No report at this time.
d.
Ordinance
No report at this time.
e.
Public Relations
No report at this time.
General Manager Moore reported that she and Jim Hamblin met with two
representatives from the Forest Service and did an inspection on the campground.
Mrs. Moore reported that Mr. Hamblin contacted the fire prison crew, and
they came out and raked pine needles and fell a couple of hazard trees.
The fire prison crew was also contacted about making picnic tables for
the campground. General Manager
Moore stated that the campground will be open by Memorial Day weekend, and that
Arda Morris will be the campground host again.
Mrs. Moore also reported that the season safety inspection has been done
at the park, and many of the repairs have already been done.
a.
Update on streetlight funding
General Manager Moore reported that for this year the street light
assessment will be postponed, and that she is going to see what the County does.
At last month’s meeting, George Potter commented on the burned out
streetlights. Mr. Potter stated that
it is not the responsibility of the members of the community to report the
burned out streetlights. However,
Mr. Potter did report the pole numbers of burned out lights on Main Street.
Dave Keller stated that the County Board of Supervisors is interested in
managing the problem of lighting in the County.
b.
Update on septage project
General Manager Moore reported that John Sheehan has talked to Tom Hunter
about getting some information on the Taylorsville leech field, and that there
will be some internal meetings at the CSD with Mr. Hunter to discuss the site.
General Manager Moore also reported that the second installment of
property taxes has been received and that the CSD has made all their payments
and is right where they need to be.
a.
Greenville Water
Jesse Lawson discussed the lake level at Round Valley stating that last
year it was of concern, and this year there is even less water.
Mr. Lawson pointed out that water needs to be conserved more aggressively
this year, and that he is doing his part at the water treatment plant.
Mr. Lawson also discussed replacement of abandonments on water mains,
pointing out that Hat Creek did not abandon the old water lines when they put in
the new one. Mr. Lawson stated that
he and the crew discovered that the houses on the south side of Main Street are
all on the old line, and that he plans on putting them on the new line and
abandoning the old line.
Mr. Lawson also reported that meters are being put in at the park and at
the campground, and that he is trying to tighten up the water management by
knowing where the water goes.
General Manager Moore commented
that Mike DeSpain contacted her about applying for a clean drinking water act
grant, and that the application is due June 2nd.
Chairperson Little added that the partnership with the Greenville
Rancheria to explore the feasibility of wells is moving forward.
b.
Crescent Mills Water
Jesse Lawson reported that some plumbing has been changed so that the
water used is metered. Mr. Lawson
also reported that Crescent Mills is also losing a lot of water.
Mr. Lawson requested that the community please call in leaks.
c.
Greenville Sanitation
Jim Hamblin reported that the phone line for the alarm system is faulty
and needs to be updated. A simple,
economical solution is being explored.
Mr. Hamblin also reported that the sewer overflow program is completely in
compliance, and that an emergency plan is documented and in operation.
Jim Hamblin reported that flows are down, and the ponds are in great
shape.
d.
Taylorsville Sanitation
Jim Hamblin reported that everything is fine, and that the same reporting
system is being used in Taylorsville and everything is current.
General Manager Moore addressed the Sanitary Sewer System Overflow
Prevention Plan regarding the violation on Hot Springs Road.
Mrs. Moore has been in contact with Ron Dykstra who is working to find a
solution and wants the Board to be aware that the sewer system needs attention.
Mr. Dykstra requested an Inflow and Infiltration report be done on the
sewer system. Dave Keller stated
that assistance is offered and that funding for the initial studies to move to
engineering is available. Suzanne
Hamar requested that General Manager Moore read the California Water Code aloud.
Fire Chief Hamblin reported that the call volume is going back up, and
that the three new firemen are responding to calls and getting experience with
personnel and equipment. Mr. Hamblin
also reported that three members of the department were sent to the Fire Academy
in Quincy, which was very successful.
Chief Hamblin reported that some of the equipment purchased through the
grant has been received.
Mr. Hamblin also reported that the department is putting together a
package to burn a structure in town for training.
Deanna Carter reported that the permit has been received and that the
floor boards are being pulled up and those that are able to be salvaged will be
reused. Mrs. Carter also reported
that contractors will lift the building so the foundation can be dug.
The ad hoc committee will get together to discuss the water/sewer line.
Chairperson Little agreed to put this item on the agenda.
a.
California Department of Public Health
General Manager Moore reported that the CSD has been approved through the
California Department of Public Health for a one million dollar grant to put in
a membrane filter at the water treatment plant.
b.
Rural Development
General Manager Moore stated that Rural Development needs a detailed cost
estimate in order to complete their approval.
c.
Hiring of design engineer – Sig Hansen, SPH
Associates
General Manager Moore stated that the cost of the engineer is $165,000 for
planning and design, and $22,000 for his services during the bidding, and then
once the project is established and approved by Public Health and Rural
Development and the plans are accepted, Mr. Hansen will give a price for his
production. Mrs. Moore pointed out
that these fees are all within the limits allocated for engineering services.
Director Schramel moved to accept the proposal and agreement with SPH
Associates, and Director Yost seconded.
All Board members voted Aye, and the proposal was accepted.
a.
David Keller
David Keller stated that the homeowner responsibility sewer laterals is a
county wide issue. Mr. Keller stated
that the PCCDC is trying to come up with a program that will give homeowners
incentive to fix their sewer and water laterals.
Mr. Keller reported that he has a proposal to bring to the Board of
Supervisors dedicated to a water and sewer program that acts like a grant in
that it is a deferred loan. There
are no payments due while the person owns the house, the loan is only due at the
tenure of the house.
General Manager Moore stated that the JPA is the same as was approved
before, and it is included in the Board packet.
Director Yost moved to authorize General Manager Moore to approve the
JPA, and Vice-Chairperson Smith seconded.
All Board members voted Aye, and the JPA was approved.
No old or new business to report of at this time.
Director Smith moved to adjourn the meeting, and Vice-Chairperson Smith
seconded. All Board members voted
Aye, and the meeting was adjourned at 8:07 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk