AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
OCTOBER 8, 2008
6:30 PM
CIVIC CENTERCONFERENCE ROOM
16. Old Business/New Business
17. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Jane Braxton Little, chair; Brad Smith
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
November 12, 2008 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held October 8, 2008 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Little called the meeting to order at 6:30 pm. Clerk Lawson called the roll. Chairperson Little, Vice-Chairperson Smith, and Directors Yost, Yocum, and Schramel answered the roll.
Chairperson Little led the Pledge of Allegiance.
Chairperson Little requested a motion to add to the agenda an easement acceptance from Loren Lindner and Don Dunham. Director Schramel so moved and Director Yost seconded. All Board members voted Aye, and the addition was made to the agenda. Vice-Chairperson Smith moved to adopt the amended agenda, and Director Yocum seconded. All Board members voted Aye, and the amended agenda was adopted.
Director Schramel moved to approve the regular meeting minutes of September 10, 2008, and Vice-Chairperson Smith seconded. All Board members voted Aye, and the minutes were approved without correction.
There were no comments
from the public.
Director Yost
commented that the wall of awards and certificates earned by the staff in the
office is impressive.
Chairperson Little
commented that she was approached about the issue of disposing unused medication
by flushing it or putting it down the drain, and reported that there is a
receptacle in the clinic for proper disposal.
Chairperson Little also commented that the sewer hookup at the museum is
in, pointing out that Vern Roberts volunteered his backhoe work.
a.
Personnel
No report at this time.
b.
Finance
Director Yost reported that the finance committee met with General Manager
Moore, and discussed the repayment schedule for the Plumas County loan to the
Indian Valley Community Services District.
The finance committee also discussed the progress report on the sewer
hookup for the Cy Hall Memorial Museum, and the progress reports on the water
treatment plant, septage feasibility study, hydro feasibility study, test well,
and the sewer rehab project.
c.
IVASA
Director Yocum reported that the IVASA committee discussed the ambulance
enrollment plan, and adopted the 2008/2009 budget.
Director Yocum also reported that Tom Higgins reported that there will be
a new ambulance next month, and that the IVASA committee had a phone conference
with Ryan from Hathaway and Ksenzulak to discuss the audit.
d.
Ordinance
No report at this time.
e.
Public Relations
Director Yocum reported that the public relations committee went over the
memorandum of understanding for the museum.
8.
Manager’s/Financial Report
a.
Update on Water Treatment Plan Project
General Manager Moore referred the Board to the letters in the Board
packets. The first of which to be
from Sig Hansen stating that he has finished the preliminary design, and that
the plans will be submitted to Rural Development, the Department of Public
Health, and once they are approved the funding agreement will be made and the
project will go out to bid.
b.
Update on Possible Septage Feasibility Study
General Manager Moore reported that John Sheehan has drafted an
engineering and site feasibility study where the Taylorsville site will be
looked at as the preferred site.
Mrs. Moore stated that the CSD is asking for $35,000 in Community Development
block grant fund, and will find out if they are approved for that in about three
months. If so, the project will go
out to bid this spring, with completion next fall.
c.
Update on Hydro Feasibility Study
General Manager Moore reported that she has a project meeting tomorrow
with Klein Schmidt.
d.
Update on Test Well
Jesse Lawson reported that the valley was analyzed for a well to augment
the water production, and there are a couple spots.
Mr. Lawson stated that a decision will be made and the project will be
put out to bid.
e.
Update on Sewer Rehab Project
General Manager Moore reported that the sewer rehab engineer is proposing
a four phase plan, estimating the first phase to be about $17,000.
Mrs. Moore stated that she will be coordinating with Dave Keller and Tonu
Plakk to look at the funding.
9.
Utility Operations Report
a.
Greenville Water
Jesse Lawson referred the Board to his report in the packet, pointing out
that in the packet the yield is wrong, it should read about 78%.
Mr. Lawson also reported that the SCATA system kept there from being a
boil water notice and losing one million gallons of water.
Mr. Lawson reported that the lake level is 19.9 feet, 260 feet of pipe
was replaced or abandoned, and there were four new meters put in.
Mr. Lawson also reported that the leaking pipe under the railroad tracks
has been replaced and two crew members have attended a certified backflow
prevention test course and the third will attend next month.
b.
Crescent Mills Water
Jesse Lawson reported that two million gallons of water was produced with
an average daily production of .066 million gallons per day, and .769 million
gallons of water were delivered, yielding 41.2% production.
Mr. Lawson also reported that no pipe was replaced or abandoned, and no
meters were repaired or replaced.
c.
Greenville Sanitation
Jim Hamblin reported that the problems with the laterals have been solved
and the property owners are happy.
Mr. Hamblin also reported that the flows have been steadily low, and that the
ponds are ready for winter. Mr.
Hamblin stated that the blockage on Kinder has been unplugged, and that an
excellent job was done on the museum connection.
d.
Taylorsville Sanitation
Jim Hamblin reported that everything is running smooth and ready for
winter.
10.
Fire Department Report
Fire Chief Hamblin
reported that the group picture did not happen, but will.
Mr. Hamblin also reported that the response time has been good, and the
interest and morale of the firemen is up.
Mr. Hamblin thanked the firemen for making his job easier.
11.
Resolution to accept easement from Loren Lindner
and Don Dunham
Jim Hamblin stated
that there needs to be an easement for the sewer in the subdivision.
Director Yost moved to accept the resolution authorizing the easement
acceptance requested by Loren Lindner and Don Dunham, and Director Schramel
seconded. A roll call vote was
taken. All Board members voted Aye,
and the easement was accepted.
12.
Cy Hall Memorial Museum Report
Deanna Carter thanked
Jim Hamblin and his crew for the quick response on getting the sewer line hooked
up. Mrs. Carter reported that the
museum is a little behind schedule.
Mrs. Carter also reported that she and Mavis Sommers are planning a fall mixer
so that the community can get a sneak peak of the museum.
Mr. Carter stated that she is approaching groups such as the volunteer
fire department, the thrift store, and the clampers to get more partnerships
going.
Chairperson Little
recognized John Papenhausen for his donation of diesel fuel for the backhoe.
a.
Phyllis Smith parking in museum
easement-Discussion/Action
Vice-Chairperson Smith and Director Schramel abstained from the discussion
due to the conflict of interest.
Chairperson Little stated that a memorandum of understanding between the
IVCSD and Phyllis Smith regarding the easement scope and use and the district
grant of permission to park has been drafted.
Mrs. Little also stated that Phyllis Smith suggested a couple of changes,
and that they have been added to the draft.
Phyllis Smith’s brother, Mark DeLizio requested that the agreement be made
permanent, not just for one year.
General Manager Moore responded that the attorney suggested that the agreement
be made for one year and then revisited.
Chairperson Little agreed to revisit the MOU in one year and discuss
renewing the agreement on a permanent basis.
Mr. DeLizio asked if the Board would notify him in one year of the
agreement, and Chairperson Little agreed.
Chairperson Little suggested deleting the statement regarding snow fall,
pointing out that it is not specific to the parking issue.
Director Yost moved to accept the amended memorandum of understanding
between the IVCSD and Phyllis Smith, and Director Yocum seconded.
A roll call vote was taken.
Vice-Chairperson Smith and Director Schramel abstained, and Chairperson Little
and Directors Yost and Yocum voted Aye.
The amended MOU was accepted.
13.
Revisit Minutes of January 9,
2007-Discussion/Action
a.
Possible amendment to minutes on item 10a
Suzanne Hamar brought it to the Boards attention in a previous meeting
that the minutes from January 9, 2007 are not clear regarding the agreement
between the CSD and the Tuckers with respect to an exchange in property.
Director Schramel suggested that the minutes read that the Board will
consider, not accept the Tuckers offer.
Chairperson Little asked for a motion to amend the January 9, 2007
minutes. Director Yost so moved and
Director Yocum seconded. All Board
members voted Aye, and the motion passed.
14.
Adoption of Vulnerability Assessment and
Emergency Response Plan for Greenville Water-Discussion/Action
General Manager Moore
stated that the vulnerability assessment and emergency response plan are
required for the water treatment plant project.
Mrs. Moore reported that the assessment is a list of questions about the
security of the facility, which the water treatment plant project did well on.
The only low score had to do with the staff not carrying photo I.D.,
which Mrs. Moore stated that this procedure will be implemented.
General Manager Moore reported that the emergency response plan dictates
what procedures will be done in the event of an emergency.
Director Schramel moved to adopt the vulnerability assessment and
emergency response plan, and Vice-Chairperson seconded.
All Board members voted Aye, and the vulnerability assessment and
emergency response plan were adopted.
15.
Resolution for application of renewal of annual
$50,000 credit line at Plumas Bank-Discussion/Action
General Manager Moore
reported that the credit line is to hold the CSD over to make the loan payment
for Greenville Water. Director
Schramel moved to approve the resolution to apply for the renewal of the annual
$50,000 credit line, and Director Yost seconded.
A roll call vote was taken.
All Board members voted Aye, and the resolution was approved.
16.
Adoption of 2008/2009 Operation
Budget-Discussion/Action
General Manager Moore
stated that the budget looks a lot like it did last year; however she has made
some anticipated changes and adjusted the expense account.
Mrs. Moore also stated that the budget looks good with the exception of
the Fire Department with regards to the street lighting fees.
General Manager Moore proposed that the budget be adopted as written with
the hope that funding is found for the street lights.
Director Yost moved to adopt the budget, and Director Yocum seconded.
All Board members voted Aye, and the budget was adopted.
17.
Old Business/New Business
There was no old or
new business to report at this time.
18.
Adjournment
Director Yost moved to
adjourn the meeting, and Director Yocum seconded.
All Board members voted Aye, and the meeting was adjourned at 7:56 pm.
Respectfully
Submitted,
Anna Lawson
IVCSD Board Clerk