MINUTES OF THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF THE

INDIAN VALLEY COMMUNITY SERVICE DISTRICT

Held September 10, 2008 at 6:30 p.m.

At the Civic Center Conference Room

Greenville, CA 95947

1. Call to Order/Roll Call

Vice-Chairperson Smith called the meeting to order at 6:32 pm.  Clerk Lawson was not present at the opening of the meeting, so General Manager Moore called the roll.  Vice-Chairperson Smith and Directors Schramel and Yocum answered the roll.  Chairperson Little and Director Yost were absent.

2. Pledge of Allegiance

Vice-Chairperson Smith led the Pledge of Allegiance.

3. Adoption of Agenda

Vice-Chairperson Smith requested that the Utility Operations Report be done after the adoption of the agenda.  Director Schramel so moved and Director Yocum seconded.  All present Board members voted Aye, and the amended agenda was adopted.

4. Utility Operations Report

a.       Greenville Water

Jesse Lawson reported that the lake level is at 20.4 feet, and made 14.8 million gallons of water last month, with an average daily production of .477 million gallons.  Mr. Lawson also reported that 9.161 million gallons of water was metered which yielded 61.8 % accountability.  Mr. Lawson reported that 4,015 feet of pipe was either replaced or abandoned, twelve new meters were put in the ground, there were seven leaks, and two emergency call outs. 

b.       Crescent Mills Water

Jesse Lawson reported that 2.27 million gallons of water was made last month, with an average daily production of 760,000 gallons.  Mr. Lawson also reported that .836 million gallons of water was metered which yielded 36.8 % accountability.  Mr. Lawson reported that there was not any pipe replaced or abandoned, and there were no new meters, leaks, or emergency call outs.  Mr. Lawson also reported that an electronic work order program has been started, and a new lab, Baton, will be used.  Mr. Lawson reported that the railroad leak is scheduled to be fixed on the evening of September 23^rd.  Mr. Lawson also reported that a SCATA unit has been installed at the Greenville water plant which calls the emergency phone whenever there is a problem at the water plant such as low tank level, or high turbidity.  Mr. Lawson commented that the original quote to have this unit installed was between twelve and fifteen thousand dollars and he had it put in for $608.

c.        Greenville Sanitation

Jim Hamblin reported that everything is going well in the Greenville system.  Mr. Hamblin also reported that the flows are down a little bit, and that he is getting ready for winter.  Mr. Hamblin reported that an inspection of the manholes has been made, and that the alarm system has been installed and is working.  Mr. Hamblin also reported that all reports are current and up to date. 

d.       Taylorsville Sanitation

Jim Hamblin reported that the flows are up, and that there is also an alarm system in Taylorsville as well.

5. Approval of Regular Meeting Minutes of August 13, 2008

General Manager Moore pointed out that in the minutes Mavis Smith needs to be changed to Mavis Somers.  Director Schramel moved to approve the minutes with the correction of Mavis’ last name, and Director Yocum seconded.  All present Board members voted Aye, and the regular meeting minutes of August 13, 2008 were approved with correction.

6. Public Comment

Mark Delizio commented that he does not see why there is a problem with his sister, Phyllis Smith, parking by the gate next to the museum.  Director Schramel stated that it is on the private property of the museum.  Mr. Delizio requested something in writing stating that Ms. Smith can park in the easement.  Vice-Chairperson Smith pointed out that no decisions can be made during public comment, and suggested that Mr. Delizio request to be put on the agenda.  Director Yocum pointed out that the museum Board must also be involved in the decision. 

John Papenhausen commented on the low water pressure at his house in the morning, and questioned how it can be resolved.  General Manger Moore referred the comment to Jesse Lawson who could discuss the issue later in the meeting.  Director Schramel stated that he would check the meter box to the sprinklers at the church to see when they run, and possibly change the time to give Mr. Papenhausen more water pressure.

Mavis Somers presented a petition with a list of over fifty signatures of people who are concerned about the apple tree next to the museum being cut down.  Ms. Somers stated that the museum Board showed no interest and saw no validity in the signatures of the concerned citizens.  Ms. Somers asked the CSD Board to seriously consider the concern of the community, and recognize the generous offer of Dan Litchfield to prune the apple tree in the fall, before making a decision of whether or not to cut down the apple tree. 

7. Directors Reports

There were no Directors reports at this time.

8. Committee Reports

a.       Personnel

Director Schramel reported that he and Vice-Chairperson Smith met and discussed putting up a chart of the employee training status in the office, and possibly sending out a notification with the bills as well, showing the progress of the staff.

b.       Finance

No report at this time.

c.        IVASA

No report at this time.

d.       Ordinance

No report at this time.

e.        Public Relations

Director Yocum reported that there were no complaints brought to the public relations committee.

9. Manager’s/Financial Report

General Manager Moore reported that she met with engineer Les Owen and gave him an overview of the sewer system and where the problems are.  Mrs. Moore also reported that Ron Dykstra is no longer the State Water Resource Control Board representative.  Mrs. Moore stated that it may be possible to have the sewer project entirely grand funded.  Mrs. Moore reported that the campground and the pool are closed for the season, and the pool will be winterized next week.  Mrs. Moore also reported that the RCAC loan for $205,000 for the water treatment plant has been approved, and will be used to pay the engineer and then will be reimbursed by grant money.   

10. Fire Department Report

Fire Chief Jim Hamblin reported that the call volume is down a little, and that everything is going good.  The firefighters are getting used to the new turnouts, and they will be taking a group photo that will be put on the website.  Chief Hamblin also reported that the new firemen are doing a good job, and that on October 4^th, the department will be cooking for the Fall Festival in Quincy. 

11. Cy Hall Memorial Museum Report

There was no one present to give a museum report.  Director Yocum reported that the ad hoc committee met and discussed that there needs to be an MOU or JPA in place to determine where responsibility lies.  Alicia Knadler suggested looking at archived minutes. 

12. Old Business/New Business

There was no old or new business to report of at this time.

13. Adjournment

Director Schramel moved to adjourn the meeting, and Director Yocum seconded.  All present Board members voted Aye, and the meeting was adjourned at 7:36 pm.

Respectfully Submitted,

Anna Lawson

IVCSD Board Clerk