AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
APRIL 8, 2009
6:30 PM
CIVIC CENTERCONFERENCE ROOM
15. Old Business/New Business
16. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Brad Smith, chair; Jane Braxton Little
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING – May
13, 2009 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held April 8, 2009 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Smith called the meeting to order at 6:33 pm. Clerk Lawson called the roll. Chairperson Smith, Vice-Chairperson Yocum, and Directors Little, Yost, and Schramel answered the roll call.
Chairperson Smith led the Pledge of Allegiance.
Director Little moved to adopt the agenda, and Chairperson Smith seconded. All Board members voted Aye, and the agenda was adopted as written.
Director Yost moved to approve the regular meeting minutes of March 11, 2009, and Director Schramel seconded. Vice-Chairperson Yocum abstained. All other Board members voted Aye, and the minutes were approved as written.
There were no comments from the public.
Director Schramel reported that he sent in a letter to State representatives about the possibility of sighting a pilot project in Plumas County that would utilize biomass. Director Yost commented that yesterday a bill was introduced that would not allow biomass to come from Federal lands.
a. Personnel
No report at this time.
b. Finance
Director Yost reported that the finance committee viewed the bids for the construction of the Greenville Water Treatment Plant. The finance committee also received an update on the streetlights. Director Yost reported that the idea of having a county wide street lighting district is not going to happen. Mr. Yost also reported that the Board needs to come up with a plan on how to pay for the street lights by July 1st, and the amount is about $12,000 after the 25% reimbursement from Public Works.
c. IVASA
Director Yocum reported that the IVASA committee accepted Kevin Goss as a new Board member. Director Yocum also reported that Monique Hubanks and Brian Gray were present to discuss the ambulance enrollment plan. Mrs. Yocum also reported that IVASA has a new letterhead, created by Jesse Lawson.
d. Ordinance
Chairperson Smith reported that the ordinance committee went through the ordinances and policies, and plan to eliminate redundancies and ambiguities. The first policy to be reviewed relates to accessibility to the meters. The next policy to be reviewed relates to multiple housing units on one property.
e. Public Relations
Vice-Chairperson Yocum reported that the public relations committee has not received any complaints. Mrs. Yocum also reported that the committee discussed the income survey and creating an information sheet.
a. Update on Water Treatment Plant Project
General Manager Leanna Moore referred to the bid analysis included in the Board packet, stating that there were six bids, and that the low bidder is TNS Construction. Mrs. Moore reported that another $200,000 will be needed for the project and that the Department of Public Health will come up with it from their stimulus funds. Mrs. Moore also reported that the engineer will look at the lowest three bids and give her his suggestion by next Friday. In May Sig Hansen will give a presentation to the Board along with his recommendation, and the bid will be awarded.
b. Update on Greenville Sewer Rehab Project
General Manager Leanna Moore reported that the press release was today. Mrs. Moore also reported that the income surveys will be mailed next week, and that there needs to be a response from at least 51% of the customers.
General Manager Leanna Moore also stated that included in the Board packet is an information sheet about Mella-Roos regarding the street lights and that she will be looking into it as a possibility for paying for the street lights.
a. Greenville Water
Chief Water Operator Jesse Lawson reported that the lake level is three feet above where it was at this time last year, and that it is full. Mr. Lawson also reported that there have been no problems with turbidity despite the storms and that 3.7 million gallons of water was lost.
b. Crescent Mills Water
Chief Water Operator Jesse Lawson reported that 1.4 million gallons of water was lost, and that there has not been anything found that would explain the water loss. Mr. Lawson also reported that all the meters were read, about 30 work orders were done, and the flash boards were installed.
c. Greenville Sanitation
Sewer Operator Jim Hamblin reported that one pump was removed, repaired, and replaced in lift station #1 and is working fine. Mr. Hamblin also reported that the flows and the pond are down a little.
d. Taylorsville Sanitation
Sewer Operator Jim Hamblin reported that the flows and pond are down a little.
Indian Valley Fire Chief Jim Hamblin reported that March was an active, good month. Mr. Hamblin also reported that three new young men are coming through the drills and department activities. They are Tyler Twaddle, Jeffrey Griffin, and Curtis Baskin. Chief Hamblin reported that there was a training session on Sunday and that the Indian Valley Fire Department trained with the Crescent Mills Fire Department and burned a building, watching the fire behavior. Mr. Hamblin stated that this was a good learning experience.
No report at this time.
General Manager Leanna Moore referred to a picture in the Board packet and stated that Dave Anson wants the CSD to extend the sewer line approximately 330 feet but does not want to pay the cost of the construction. Mrs. Moore pointed out the resolution that was passed in 1998 regarding Mr. Anson being annexed into the sewer system. The resolution gave Mr. Anson permission to annex into the sewer system as long as he constructs the extension and that he pays all costs. Jim Hamblin added that Bill Wattenberg stated that he will not give an easement in that area. General Manager Leanna Moore recommended that the CSD not get involved until the legal work regarding an easement is done. Director Schramel moved to take no action on Dave Anson’s request, and Vice-Chairperson Yocum seconded. All Board members voted Aye, and the motion passed.
a. Jesse Lawson, Chief Water Operator
Chief Water Operator Jesse Lawson referred to the maps in the Board packet which were printed from the IWater program, and gave a presentation demonstrating what and how the new program is used. Mr. Lawson thanked Dennis Miller from the County for all of the information he provided.
a. Customers remaining to connect to system
General Manager Leanna Moore stated that ten years ago the Board passed a resolution annexing customers into the system and giving them ten years to connect to the system. There are five remaining customers who have not connected to the system and two uninhabitable dwellings. General Manager Moore pointed out that the deadline was in October. The Board directed General Manager Moore to send the remaining customers a friendly letter letting them know that they have fifteen days to begin the process to connect to the system.
There was no old or new business to report at this time.
Chairperson Smith moved to adjourn the meeting, and Vice-Chairperson Yocum seconded. All Board members voted Aye, and the meeting was adjourned at 8:05 p.m.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk
AGENDA
SPECIAL
MEETING
BOARD OF
DIRECTORS
INDIAN VALLEY
COMMUNITY SERVICES DISTRICT
WEDNESDAY
APRIL 29,
2009
6:30 PM
CIVIC CENTER
CONFERENCE ROOM
Next Regular Meeting – Wednesday, May 13th, 2009 at 6:30pm