AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
FEBRUARY 11, 2009
6:30 PM
CIVIC CENTERCONFERENCE ROOM
16. Old Business/New Business
17. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Brad Smith, chair; Jane Braxton Little
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
March 11, 2009 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held February 11, 2009 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Smith called the meeting to order at 6:32 p.m. Clerk Lawson called the roll. Chairperson Smith, Vice-Chairperson Yocum, and Directors Schramel and Little answered the roll. Director Yost was absent. Also present was Sig Hansen, engineer with SPH Associates.
Chairperson Smith led the Pledge of Allegiance.
Director Little moved to adopt the agenda, and Director Schramel seconded. All present Board members voted Aye, and the agenda was adopted as written.
Director Schramel moved that with the correction of Janet Garman’s name under item number five, the minutes be approved, and Director Little seconded. All present Board members voted Aye, and the regular meeting minutes of January 14, 2009 were approved with correction.
Lanis Lebaron suggested that the CSD look into getting some of the
incentive stimulus money for the water and sewer.
Director Schramel reported that he went to the Special District
Association meeting, and that a claim was made that LAFCO does not need an MSR
(municipal service review) every five years.
An MSR is only needed when they annex outside their sphere of influence.
Mr. Schramel also reported that membership rates were raised by $20 per
year.
a.
Personnel
No report at this time.
b.
Finance
No report at this time.
c.
IVASA
No report at this time.
d.
Ordinance
No report at this time.
e.
Public Relations
Vice-Chairperson Yocum reported that the public relations committee
addressed a few complaints, and went over the new ordinance.
Director Schramel commented that one of the complaints claimed that a
person had contacted dysentery. Mr.
Schramel reported that the medical clinic had no record of anyone with dysentery
recently, and that Chief Water Operator Jesse Lawson tested the water for a
month, and it tested fine.
a.
Update on Water Treatment Plant Project
This item is discussed later in the meeting.
b.
Update on Greenville Sewer Rehab Project
General Manager Moore reported that the funding for the income survey has
been approved, and that Community Development block grant funding and stimulus
package funding will also be pursued.
c.
Update on Hydro Project
General Manager Moore reported that she had a conference call today with a
consultant from Klein Schmidt and received a project update, which is included
in the Board packet. Mrs. Moore
stated that information on environmental issues needs to be obtained, and that
she will meet with the forest service to discuss this.
Mrs. Moore also stated that the hydro project will only happen if the
water sale piece works, and that this will be researched.
General Manager Moore’s Financial report stated that PRS will be vacating
their lease, and that WIC will
be using the room once a month.
a.
Greenville Water
Chief Water Operator Lawson presented Don Silva and Allen Bentley with
plaques for their achievements and performance.
Mr. Lawson reported that the lake level is at 19.1 feet.
Mr. Lawson also reported that in January, 7.2 million gallons of water
was made, 3.4 million gallons of water was sold, yielding a 3.7 million gallon
loss. Mr. Lawson pointed out that a few years ago the average monthly loss was
about 10 million gallons. Mr. Lawson
also reported that 20 feet of pipe was replaced, two meters were lost, and there
were four emergency callouts. Mr.
Lawson reported that he finished the response to the State, and addressed all
nine issues. The folder is in the
office for public viewing.
b.
Crescent Mills Water
Chief Water Operator Lawson reported that in January, 4.7 million gallons
of water was made, 290,000 gallons of water was sold, yielding a loss of 1.4
million gallons of water. Mr. Lawson
stated that no pipe was replaced, no meters were lost, and there were not any
emergency callouts. Mr. Lawson also
reported that a backwash valve failed, dropping the tank level to about 15 feet
before it was able to be repaired.
c.
Greenville Sanitation
Sewer Operator Hamblin reported that a water level gage was installed in
the wet well to measure the efficiency of the pumps and help with trouble
shooting. Mr. Hamblin also reported
that the ponds are still low, and the lowest they’ve ever been.
d.
Taylorsville Sanitation
Sewer Operator Hamblin reported that flows are up, and he believes it is
due to people leaving their faucets on to keep their pipes from freezing.
Fire Chief Hamblin reported that January was an active month.
Mr. Hamblin reported that the department purchased the foam equipment,
and that it’s about eighty percent installed.
Mr. Hamblin also reported that the Chester Fire Department gave him 2,000
feet of 3 inch fire hose that they were disposing of.
Mr. Hamblin reported that the new pickup is in Reno getting the light
bar, radio, siren, and control panel installed, and then it will be taken to
Redding to have the canopy put on.
Mr. Hamblin stated that he is happy that attendance at drills is up.
No report at this time.
a.
Presented by Sig Hansen, SPH Associates
Sig Hansen reported that the project is close to erecting, and that plans
will be done March 5th, and the project will be open to bid.
Mr. Hansen thanked the Board and staff for their cooperation.
Mr. Hansen stated that building will start in April, and take about one
year. Mr. Hansen also stated that
the money is being stretched by utilizing the staff to work on the project.
a.
Lot line adjustment for Greenville Treatment
Plant Property
Director Little moved to approve the resolution to accept a lot line
adjustment with Red River Forest Partnership, and Chairperson Smith seconded.
A roll call vote was taken.
All present Board members voted Aye, and the resolution was approved.
b.
Waterline easement
Director Schramel moved to approve the resolution to accept a 15 foot wide
easement for the raw waterline coming into the Greenville Water Treatment Plant,
and Director Little seconded. A roll
call vote was taken. All present
Board members voted Aye, and the resolution was approved.
c.
Well easement
Director Little moved to approve the resolution for an easement 15 feet in
width for the purpose of installing a well, and Chairperson Smith seconded.
A roll call vote was taken.
All present Board members voted Aye, and the resolution was approved.
d.
Road easement
Director Little moved to approve the resolution for an easement 40 feet in
width to provide access to the Greenville Water Treatment Plant, and Director
Schramel seconded. A roll call vote
was taken. All present Board members
voted Aye, and the resolution was approved.
a.
Vacant house policy/Landlord/Tenant Policy
Chairperson Smith read the proposed ordinance 2009-1 of water policy
updates, pointing out that they are new ordinances, not revisions of current
policies. The ordinance will be
continued until next month, when it will be voted on.
Chief Water Operator Lawson referred to the letter in the Board packets
which discusses the need for a software program.
Mr. Lawson stated that there has been a problem finding water lines,
there is not a recording system in place for repairs, and that other
infrastructure such as sewer lines are also unknown as to their location.
Mr. Lawson added that the system currently in place consists of writing
on maps that are hung on the wall, stressing that this is not an effective or
efficient procedure to accurately record and organize data.
Mr. Lawson stated that he has found a software set that will allow the
staff to organize, plot, and map data, thus creating a usable database.
The IWater Software will also take care of work orders, layer maps, and
communicate with the front desk. Mr.
Lawson emphasized that changes made to the water system need to be recorded, and
that a program needs to be in place to do so.
Mr. Lawson asked the Board to approve the purchase of the IWater Software
at a cost of $5,925.17. General
Manager Moore commented that it is within the maintenance budget to purchase the
software, and that the program will be used for all four utilities.
Mrs. Moore added that the program comes with free training for
utilization of the software.
Director Schramel moved to approve the purchase of the IWater Software, and
Director Little seconded. All
present Board members voted Aye, and the motion passed.
There was no old or new business to report of at this time.
Director Little moved to adjourn the meeting.
Chairperson Smith adjourned the meeting at 7:40 p.m.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk