AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
JANUARY 14, 2009
6:30 PM
CIVIC CENTERCONFERENCE ROOM
15. Old Business/New Business
16. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Brad Smith, chair; Jane Braxton Little
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
February 11, 2009 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held January 14, 2009 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Little called the meeting to order at 6:30 pm. Clerk Lawson called the roll. Chairperson Little, Vice-Chairperson Smith, and Directors Yocum, Yost, and Schramel answered the roll. General Manager Moore was not present due to family illness.
Chairperson Little led the Pledge of Allegiance.
Director Yost moved to adopt the agenda, and Director Yocum seconded. All Board members voted Aye, and the agenda was adopted as written.
Director Schramel moved to approve the regular meeting minutes of December 10, 2008, and Vice-Chairperson Smith seconded. All Board members voted Aye, and the minutes were approved without correction.
Lanis Lebaron commented that East Quincy has joined the lighting district
with Quincy, and that Greenville should be next.
Janet Gorman expressed her displease that she must continue to pay a water
bill even though the water is not being used, and asked why this is.
Chairperson Little stated that this issue was discussed at the Ordinance
committee meeting, and that it will be agendized at a future Board meeting.
Vice-Chairperson Smith pointed out that the maintenance on the system and
the repayment of loans is based on the number of meters, which is partly why
there is a monthly fee even if no water is being used.
Mavis Sommers addressed the issue of landlords being responsible for their
tenant’s water bills, commenting that the landlord has no leverage if the tenant
does not pay the landlord for the water, and the landlord cannot turn off the
water. Chairperson Little stated
that this issue also was discussed at the Ordinance committee meeting, and will
be a future agendized item.
Vice-Chairperson Smith stated that General Manager Moore will be looking into
how long the CSD can hold onto a deposit from a tenant, and possibly requiring a
larger deposit. Mr. Smith also
stated that adding the landlord and contact information to the application for
new water customers is also being looked into.
a.
Election of Officers
Director Schramel moved to elect Vice-Chairperson Smith as Chairperson,
and Director Yocum as Vice-Chairperson.
Director Yost seconded. A
roll call vote was taken. All Board
members voted Aye, and Brad Smith took the position of Chairperson.
b.
Appointment of Board Committee Assignments
Director Schramel moved to leave the committee assignments as they are,
and Director Yost seconded. All
Board members voted Aye, and the committee assignments remain the same.
Director Little reported that she has received a signed copy of the
amendment to the loan agreement from the Board of Supervisors.
Director Yost represented the Board, and thanked Director Little for
taking care of this issue.
Director Schramel represented the Board, to recognize and praise
Chairperson Smith for volunteering so much of his time to work on the museum.
Director Yost commented that there is an article on the front page of the
paper reporting that the CSD has won a one million dollar federal grant for the
water treatment plant, pointing out that the article was written by Director
Little. Director Little added that
David Keller said that it is a credit to the Board and staff that the grant was
given. Mrs. Little also gave praise
to General Manager Moore for all of her hard work and accomplishments.
Director Schramel also recognized Dave Hartwell.
a.
Personnel
Director Schramel reported that the personnel committee reviewed and
changed some policies that were unspecified.
b.
Finance
Director Yost reported that the finance committee discussed the million
dollar grant and how to get ready to start the water treatment plant project.
Mr. Yost also reported that the finance committee suggests that General
Manager Moore request that PG&E do an energy audit of the Civic Center building.
c.
IVASA
Vice-Chairperson Yocum reported that the IVASA committee went over the
reports. Mrs. Yocum also reported
that Jesse Lawson created a letterhead for IVASA, and that the Board liked it.
Mrs. Yocum stated that Tom Higgins, from Mountain Life Flight, reported
on the new ambulance, and that the call volume is up.
The IVASA committee is waiting to meet with representatives from Mountain
Life Flight to establish an ambulance enrollment plan.
d.
Ordinance
Director Little reported that the ordinance committee discussed with the
community some problems, and through a consensus process were able to solve
them.
e.
Public Relations
Vice-Chairperson Yocum reported that she addressed a complaint.
However, she has been unable to contact the person.
a.
Update on Water Treatment Plant Project
Chairperson Smith read General Manager Moore’s report, which stated that
the additional funding of one million dollars from Rural Development has been
approved, totaling 2.5 million dollars in grant funding for the water treatment
plant project.
b.
Update on Greenville Sewer Rehab Project
Chairperson Smith read General Manager Moore’s report, which stated that
the application for funding to conduct the income survey was approved, and David
Keller will be administering the monies, and conducting the survey.
c.
Update on Septage Project
Chairperson Smith read General Manager Moore’s report, which stated that
David Keller reported that the IVCSD was turned down for the money for this
project due to it not being apparent by the application that there is a direct
benefit to low income residents. Mr.
Keller is researching whether or not a revised application can be submitted for
this funding cycle.
a.
Greenville Water
Chief Water Operator Jesse Lawson reported that 7.765 million gallons of
water was made, and 2.388 million gallons of water was delivered.
Mr. Lawson also reported that no meters were lost, seventeen emergency
calls were made, and the results from the inspection done in June came in.
The inspection resulted in nine items that needed to be corrected.
Mr. Lawson stated that seven of these items have already been corrected,
and the other two will be corrected after he and Don Silva attend school in
March for the proper certification.
Mr. Lawson reported that he visited a membrane filter plant, which raised a lot
of concerns and questions.
b.
Crescent Mills Water
Chief Water Operator Jesse Lawson reported that 1.85 million gallons of
water was made, and .301 million gallons of water was delivered.
Mr. Lawson also reported that two emergency calls were made.
c.
Greenville Sanitation
Sewer Operator Jim Hamblin reported that everything is running fine, and
there have been no problems.
d.
Taylorsville Sanitation
Sewer Operator Jim Hamblin reported that everything is running fine, and
there have been no problems.
Fire Chief Jim Hamblin reported that there were twenty five more calls in
2008 than in 2007. Mr. Hamblin also
reported that the CPR and first aid refresher course will be held on January 20th,
and 27th. Mr. Hamblin
reported that he will be going to Redding for a dentist appointment, and will be
picking up a new camper shell for the Fire Chief’s pickup, and that the light
bar, P.A. system, and siren have been ordered as well.
Mr. Hamblin also stated that the Fireman’s Ball was even more successful
than last year, and that the food was the best they have had.
Mr. Hamblin will be requesting Judy Dolphin’s culinary class at the
school to cater the Ball again next year.
Mavis Somers reported that things are moving along, however volunteers are
still needed. Ms. Sommers also
acknowledged Brad Smith, Eric Lund, Jack Carson, Roger Lincoln, Dan Litchfield,
and two gentlemen from the bar for their volunteer work at the museum.
a.
$1,500,000 Grant for Greenville Water Treatment
Plant
Chairperson Smith read the resolution.
A roll call vote was taken.
All Board members voted Aye, and the resolution to apply to Rural Development
for grant funding was adopted.
a.
$1,000,000 Grant for Greenville Water Treatment
Plant
Chairperson Smith read the resolution.
Director Little moved to adopt the resolution, and Director Yost
seconded. A roll call vote was
taken. All Board members voted Aye,
and the resolution to approve the funding agreement for the State revolving fund
loan was adopted.
Director Schramel asked if the other Board members have received their
Form 700. Director Little responded
that General Manager Moore sends them out.
Chairperson Smith adjourned the meeting at 7:40 pm.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk