AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
JULY 8, 2009
6:30 PM
CIVIC CENTERCONFERENCE ROOM
14. Old Business/New Business
15. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Brad Smith, chair; Jane Braxton Little
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
August 12th, 2009 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held July 8, 2009 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Smith called the meeting to order at 6:32 p.m. Clerk Lawson called the roll. Chairperson Smith, Vice-Chairperson Yocum, and Directors Schramel, Yost, and Little answered the roll call.
Chairperson Smith led the Pledge of Allegiance.
Director Little moved that a closed session regarding pending litigation be added at the end of the meeting. Mrs. Little noted that the issue arose after the posting of the agenda. Chairperson Smith seconded. All Board members voted Aye, and the agenda was adopted with the amendment.
Director Little moved to approve the regular meeting minutes of June 10, 2009 and Vice-Chairperson Yocum seconded. All Board members voted Aye, and the minutes were approved as written.
Lanis Lebaron commented that the storm drain stenciling project will begin in July.
Director Schramel reported that there is a meeting in Chester tonight
regarding the Quagga mussels.
a.
Personnel
No report at this time.
b.
Finance
No report at this time.
c.
IVASA
Vice-Chairperson Yocum reported that the IVASA committee went over the
ambulance enrollment plan and how to get it out to people.
Mrs. Yocum also reported that the property tax assessment resolution was
passed. Vice-Chairperson Yocum
reported that the IVASA committee is looking into being audited biannually
instead of annually. Mrs. Yocum
stated that Tom Higgins from Mountain Life Flight gave his operating report.
Director Yost reported that the IVASA committee will be sending out a
request for a proposal to renew the contract with Mountain Life Flight and also
sending out request for proposal to other similar entities.
d.
Ordinance
Chairperson Smith reported that the ordinance committee continued working
on the sewer ordinances and made a few changes.
Mr. Smith pointed out that Indian Valley Community Services Districts
would be a more accurate name since there is more than one district involved in
the valley.
e.
Public Relations
Director Schramel reported that the Public Relations committee reviewed an
oral complaint that they felt was valid.
Suzanne Hamar commented that the Public Relations committee meeting was
in violation of the Brown Act because there was not an agenda posted, and stated
that any discussion and decisions made need to be redone.
Ms. Hamar stated that she will be following this up with a complaint.
a.
Update on Water Treatment Plant Project
General Manager Leanna Moore reported that the preconstruction conference
was done and that the entire project was gone through and the notice to proceed
was issued. Mrs. Moore reported that
the contractor moved in equipment and got started today.
General Manager Moore also reported that there is $10,000 left for the
hydro feasibility study and that $5,458 will be spent on a biological resources
study. Mrs. Moore will continue
working with Klein Schmidt in finding additional grant funding money.
b.
Update on Greenville Sewer Rehab Project
General Manager Leanna Moore reported that David Keller informed her that
there was an error on the income surveys that went out and that new surveys will
be sent out. Mr. Keller apologized
for the mistake and added that there was enough money left over from the grant
for the survey to conduct another survey.
General Manager Moore added that income surveys are good for five years
and may be used for various projects.
General Manager Moore reported that the campground has been very busy and
is making money. Mrs. Moore also
reported that the auditors were unable to make the field visit and that it has
been postponed.
a.
Greenville Water
Chief Water Operator Jesse Lawson reported that the numbers from last
month were inaccurate due to clerical error.
Mr. Lawson reported that sales are up, production is down, and loss is
up. Mr. Lawson also reported that
all the preconstruction work was completed and the contractor has broken ground.
Mr. Lawson also reported that the crew has begun replacing old water
meters to get a more accurate read on water usage.
He stated that 30 have been replaced so far, and there are about 20 more
that need to be replaced.
b.
Crescent Mills Water
Chief Water Operator Jesse Lawson reported that no further work has been
done on abandoning the old line. Mr.
Lawson also reported that consumption is up and loss is down.
Mr. Lawson reported that the actuator failed and he will try to fix it
but may need a new one.
Chief Water Operator Lawson reported that the crew now has a ¾ ton dump
truck that will pull the backhoe.
Mr. Lawson also reported that the well is almost complete and it is pumping over
70 gallons per minute.
c.
Greenville Sanitation
Sewer Operator Jim Hamblin reported that three ponds are almost dry and
that the discharge was removed into Wolf Creek.
Mr. Hamblin also reported that the dykes were inspected and they are in
good shape.
d.
Taylorsville Sanitation
Sewer Operator Jim Hamblin reported that flows are up a little which helps
the septic system.
Fire Chief Jim Hamblin reported that he is happy with the new members.
Mr. Hamblin also reported that the fire department will be selling beer
at the Solar Cook-off this weekend and that they are getting ready for Gold
Digger Days.
Suzanne Hamar apologized to Mr. Hamblin and the Board for her comments at
the last meeting.
No report at this time.
a.
Brian Morris
Brian Morris, general manager of Plumas County Flood Control and Water
Conservation District, stated that he is coordinating the Integrated Regional
Water Management Program and went over the project.
Mr. Morris is in the process of bringing together a basis grant of $7
million for seven projects. Mr.
Morris referred the Board to the MOU included in the Board packet stating that
it will provide structure to the project.
Director Schramel moved to approve the MOU to join Feather River Regional
Water Management Group and Director Yost seconded.
All Board members voted Aye, and the MOU was approved.
General Manager Moore stated that every year the Board must pass a
resolution to allow Plumas County to collect property taxes.
Director Little moved to approve the resolution to allow Plumas County
auditor to collect 2009 property taxes and Director Yost seconded.
A roll call vote was taken.
All Board members voted Aye, and the resolution was approved.
Director Schramel expressed concern about the well with regards to
protecting the ground water.
Director Yost suggested that Chairperson Smith appoint Director Schramel to look
into the issue further.
The Board went into Closed Session at 7:23 p.m.
The meeting was reopened at 7:37 p.m.
The Board reported that they denied the claim of Evelyn Babb.
Director Schramel moved to adjourn the meeting, and Director Little
seconded. All Board members voted
Aye, and the meeting was adjourned at 8:56 p.m.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk