AGENDA

REGULAR MEETING

BOARD OF DIRECTORS

INDIAN VALLEY COMMUNITY SERVICES DISTRICT

 

WEDNESDAY

MARCH 11, 2009

6:30 PM

CIVIC CENTERCONFERENCE ROOM

GREENVILLE, CA  95947

 

  1. Call to Order/Roll Call
  2. Pledge of Allegiance
  3. Adoption of Agenda
  4. Approval of Regular Meeting Minutes of February 11, 2009
  5. Public Comment:  The public may address the Board on any item not on the agenda.  Pursuant to state law, the Board may not discuss or take action on non-agenda items except under special circumstances.  Speakers should limit their remarks to five minutes or as decided upon by the chairperson.  In addition, the Board has adopted a 10 minute per person/per meeting time limit.
  6. Directors Reports
  7. Committee Reports
    1. Personnel
    2. Finance
    3. IVASA
    4. Ordinance
    5. Public Relations
  8. Manager’s/Financial Report
    1. Update on Water Treatment Plant Project
    2. Update on Greenville Sewer Rehab Project
  9. Utility Operations Report
    1. Greenville Water
    2. Crescent Mills Water
    3. Greenville Sanitation
    4. Taylorsville Sanitation
  10. Fire Department Report
  11. Cy Hall Memorial Museum Report
  12. Presentation of Updated Hydrological Study of Round Valley Lake – Discussion/Action
    1. Ken Cawley
  13. Ordinance to update water policies– Discussion/Action
    1. Vacant house policy/ Landlord/Tenant Policy

14. Old Business/New Business

15. Adjournment

 

 

 

 

 

 

 

 

 

Standing Committees:

 

Personnel & Planning – John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
 
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
 
Ordinance – Brad Smith, chair; Jane Braxton Little
6:30p.m., Tuesday prior to Board Meeting
 
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
 
IVASA – Judi Yocum; Mike Yost
Quarterly

 

 

 

NEXT REGULAR MEETING – April 8, 2009 at 6:30

 

REASONABLE ACCOMMODATION:  In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Board at 530-284-0896.  Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility.

 



Recording

 

MINUTES OF THE REGULAR MEETING OF

 

THE BOARD OF DIRECTORS OF THE

 

INDIAN VALLEY COMMUNITY SERVICE DISTRICT

 

Held March 11, 2009 at 6:30 p.m.

 

At the Civic Center Conference Room

 

Greenville, CA 95947

 

 

 

  1. Call to Order/Roll Call

Chairperson Smith called the meeting to order at 6:32 pm.  Clerk Lawson called the roll.  Chairperson Smith, and Directors Yost, Little, and Schramel answered the roll.  Vice-Chairperson Yocum was absent.  Also present was Ken Cawley.

 

  1. Pledge of Allegiance

Chairperson Smith led the Pledge of Allegiance.

 

  1. Adoption of Agenda

Director Little made a motion to add the Engineer’s Cost Estimate as item 8c, and resolution 2009-7 as item 8d.  Director Schramel moved to accept this motion, and Chairperson Smith seconded.  All present Board members voted Aye, and the motion was approved.

 

  1. Approval of Regular Meeting Minutes of February 11, 2009

Director Little moved to approve the regular meeting minutes of February 11, 2009, and Chairperson Smith seconded.  All present Board members voted Aye, and the minutes were approved as written.

 

  1. Public Comment

There were no comments from the public.

 

  1. Directors Reports

Director Little reported that she went to a museum Board meeting, and got an update on the progress of the museum.

 

  1. Committee Reports

a.       Personnel

No report at this time.

b.       Finance

No report at this time.

c.        IVASA

No report at this time.

d.       Ordinance

No report at this time.

e.        Public Relations

No report at this time.

 

  1. Manager’s/Financial Report

a.       Update on Water Treatment Plant Project

General Manager Moore reported that fifteen contractors came to the bid walk, and that the engineer received comments on nine of the bids.  Mrs. Moore also reported that the bid opening will be April 2nd. 

b.       Update on Greenville Sewer Rehab Project

General Manager Moore reported that it is possible that there may be an opportunity to receive stimulus package money for the sewer rehab project, and that she has filled out the application.

Financial:  Mrs. Moore reported that there is a possibility of receiving stimulus package money for the hydro project.  General Manager Moore also reported that she has received approval from the Board of Supervisors to get 100% reimbursement for the street lights this year.    

c.        Engineer’s Cost Estimate

General Manager Moore reported that the engineer’s cost estimate for the water treatment plant is $2,431,000, and went over the budget information included in the Board packets.  The Board agreed with the cost estimate.  Director Yost moved to accept the engineer’s cost estimate, and Director Little seconded.  A roll call vote was taken.  All present Board members voted Aye, and the estimate was approved.  Director Little pointed out that the budget for the project is $2.5 million, and that it is grant funded.

d.       Resolution 2009-7

Chairperson Smith read resolution 2009-7.  Director Little moved to approve the resolution, and Director Yost seconded.  All present Board members voted Aye, and the resolution was approved.

 

  1. Utility Operations Report

a.       Greenville Water

Chief Water Operator Jesse Lawson reported that the lake level is about the same as it was at this time last year.  Mr. Lawson also reported that about 95% of the meters have been read this month, and 28 work orders have been done.  Mr. Lawson commented that water production has been at an almost record low due to all of the leaks that have been fixed, however 3.7 million gallons of water were still lost.  Mr. Lawson reported that there was not any new pipe put in the ground, no new meters were installed, and there were over 20 emergency call outs due to the storms. 

b.       Crescent Mills Water

Chief Water Operator Jesse Lawson reported that there is an average of 1.3 million gallons of water loss per month.  Mr. Lawson also reported that there were no new meters or pipe replaced, and there were not any emergency call outs.

Mr. Lawson reported that the IWater System was installed today, and there will be a presentation of the program at next month’s meeting.

c.        Greenville Sanitation

Sewer Operator Jim Hamblin reported that flows were up about 300% from normal due to the storms, but they are going down now.  Mr. Hamblin also reported that he switched ponds during the peak flow in order to keep the pump head down.  Mr. Hamblin stated that over 40% of the ponds’ capacity is left.  Mr. Hamblin also stated that he is on top of the SMDP (Sanitary Management Development Plan).

d.       Taylorsville Sanitation

Sewer Operator Jim Hamblin reported that the flows are up, and that there is a manhole in a field that takes in water when the field floods, which affects the flows.  Mr. Hamblin plans to raise the manhole so that it will not take in water.

 

  1. Fire Department Report

Fire Chief Jim Hamblin reported that the emergency equipment and canopy has been installed in the new pick-up.  Mr. Hamblin expressed his appreciation for the donations from Supervisor Meacher, the Thrift Store, and a couple of private parties which covered all costs.  Mr. Hamblin reported that there will be an EMT class soon, and there are three firemen that will be taking the class.  Mr. Hamblin discussed the structure fire in Fehrman’s Mortuary, commenting that the firemen were experienced, and that they did an excellent job.  The cause of the fire is believed to be an electrical problem which was fueled by a back draft. 

 

  1. Cy Hall Memorial Museum Report

No report at this time.

 

  1. Presentation of Updated Hydrological Study of Round Valley Lake – Discussion/Action

a.       Ken Cawley

Ken Cawley gave a power point presentation on the updated hydrological study of Round Valley Lake.  See addendum included in Board packet.

 

  1. Ordinance to update water policies – Discussion/Action

a.       Vacant house policy/Landlord/Tenant Policy

Chairperson Smith read the ordinance.  Director Little moved to approve the ordinance, and Director Schramel seconded.  A roll call vote was taken.  All present Board members voted Aye, and the ordinance was approved.

 

  1. Old Business/New Business

There was no old or new business to report of at this time.

 

  1. Adjournment

Director Yost moved to adjourn the meeting, and Director Little seconded.  Chairperson Smith adjourned the meeting at 8:31 p.m.

 

 

 

Respectfully Submitted,

 

 

 

Anna Lawson

IVCSD Board Clerk