AGENDA

REGULAR MEETING

BOARD OF DIRECTORS

INDIAN VALLEY COMMUNITY SERVICES DISTRICT

 

WEDNESDAY

OCTOBER 14, 2009

6:30 PM

CIVIC CENTERCONFERENCE ROOM

GREENVILLE, CA  95947

 

  1. Call to Order/Roll Call
  2. Pledge of Allegiance
  3. Adoption of Agenda
  4. Approval of Regular Meeting Minutes of September 9, 2009
  5. Public Comment:  The public may address the Board on any item not on the agenda.  Pursuant to state law, the Board may not discuss or take action on non-agenda items except under special circumstances.  Speakers should limit their remarks to five minutes or as decided upon by the chairperson.  In addition, the Board has adopted a 10 minute per person/per meeting time limit.
  6. Directors Reports
  7. Committee Reports
    1. Personnel
    2. Finance
    3. IVASA
    4. Ordinance
    5. Public Relations
  8. Manager’s/Financial Report
  9. Utility Operations Report
    1. Greenville Water
    2. Crescent Mills Water
    3. Greenville Sanitation
    4. Taylorsville Sanitation
  10. Fire Department Report
  11. Cy Hall Memorial Museum Report
  12. Greenville Water Treatment Plant Utility Easement – Discussion/Action
    1. Greendale Development
  13. Resolution for IV Fire to use excess property of Forest Service – Discussion/Action
  14. Resolution to renew Plumas Bank line of credit – Discussion/Action
  15. Resolution for Prop 1a Securitization – Discussion/Action

16. Old Business/New Business

17. Adjournment

 

 

 

 

 

 

 

 

 

Standing Committees:

 

Personnel & Planning – John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
 
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
 
Ordinance – Brad Smith, chair; Jane Braxton Little
6:30p.m., Tuesday prior to Board Meeting
 
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
 
IVASA – Judi Yocum; Mike Yost
Quarterly

 

 

 

NEXT REGULAR MEETING – November 18th, 2009 at 6:30

 

REASONABLE ACCOMMODATION:  In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Board at 530-284-0896.  Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility.

 



Recording

 

 

 

MINUTES OF THE REGULAR MEETING OF

 

THE BOARD OF DIRECTORS OF THE

 

INDIAN VALLEY COMMUNITY SERVICE DISTRICT

 

Held October 14, 2009 at 6:30 p.m.

 

At the Civic Center Conference Room

 

Greenville, CA 95947

 

 

 

  1. Call to Order/Roll Call

Chairperson Smith called the meeting to order at 6:30 p.m.  Clerk Lawson called the roll.  Chairperson Smith, and Directors Schramel, Yost, and Little answered the roll call.  Vice-Chairperson Yocum was absent.

 

  1. Pledge of Allegiance

Chairperson Smith led the Pledge of Allegiance.

 

  1. Adoption of Agenda

Director Schramel moved to adopt the agenda, and Chairperson Smith seconded.  All present Board members voted Aye, and the agenda was adopted as written.

 

  1. Approval of Regular Meeting Minutes of September 9, 2009

Director Little moved to approve the regular meeting minutes of September 9, 2009, and Director Yost seconded.  All present Board members voted Aye, and the minutes were approved as written.

 

  1. Public Comment

Lanis Lebaron congratulated Board Clerk Anna Lawson on consistently not having to make corrections to the minutes.

 

  1. Directors Reports

No reports at this time.

 

  1. Committee Reports

a.       Personnel

No report at this time.

b.       Finance

Director Yost reported that the finance committee addressed the responsibility for the streetlights in Greenville and Taylorsville.  Director Yost commented that Prop 218 will not allow the streetlight fee to be attached to the sewer bill, and that Public Works may cover about 25% of the fee.  Director Little sent a letter to Plumas County Council asking for assistance, and their response was that they will expect special districts to exhaust all of their resources first.

Director Yost also reported that the finance committee discussed that 8% of the tax revenue will be borrowed from the State and not paid back until the year 2013.  Mr. Yost stated that Prop 1A may offer a solution to this problem, and that it will be discussed later in the meeting.

c.        IVASA

Director Yost reported that IVASA will continue to have ambulance service with Mountain Lifeflight, and that the contract will be renewed in January with some changes.  Mr. Yost stated that the $45 property tax will ensure that there is an ambulance stationed in Greenville, and that if individual households that do not have their own insurance wish to guarantee that there is no out of pocket expense, that they purchase the additional membership from Mountain Lifeflight.  General Manager Leanna Moore commented that once the contract is drawn up and everything is clear, that there will be a public outreach meeting to inform the public and address any questions or concerns.

d.       Ordinance

Chairperson Smith reported that the ordinance committee went over two pages of ordinances and made a few changes.

e.        Public Relations

Director Schramel reported that the public relations committee addressed a metering question from Evelyn Babb.  Mr. Schramel also reported that the committee addressed a complaint from Suzanne Hamar, and that the Fire Department and Mountain Lifeflight will be responding to the complaint.

 

  1. Manager’s/Financial Report

General Manager Leanna Moore reported that the income survey is almost done and it looks like there will be a low income rating of about 77%.  Mrs. Moore stated that this makes IVCSD eligible for block grant funding, however it is not a competitive rate.  General Manager Moore also reported that the auditor made his annual field visit, and that there were no problems.

 

  1. Utility Operations Report

a.       Greenville Water

Chief Water Operator Jesse Lawson reported that the lake is 76% full, and pointed out that at this time last year it was only 58% full.  Mr. Lawson also reported that the treatment plant project is behind schedule, but will be back on schedule by the next meeting.  Mr. Lawson reported that the well has been approved by the State, and that the water quality is very high.  Chief Operator Lawson also pointed out that the State waived the $6,000 capacity test.  The Board discussed how to publicly recognize and thank the Greenville Rancheria for their contribution to the well project.  Mr. Lawson reported that 240 feet of new main was put in, and over 400 feet of old main was turned off.  Mr. Lawson also reported that about 120 feet of old main will be replaced on Main St. 

b.       Crescent Mills Water

Chief Water Operator Jesse Lawson reported that the County Department of Health inspection went well, with only one recommendation.  Mr. Lawson stated that the inspectors were impressed with the continued improvement. 

c.        Greenville Sanitation

Sewer Operator Jim Hamblin reported that he is in the process of repairing and replacing a pipe between two ponds.  Mr. Hamblin also reported that the safety equipment that was ordered came in. 

d.       Taylorsville Sanitation

Sewer Operator Jim Hamblin reported that everything is going fine and that flows are normal.  Mr. Hamblin also reported that the alarm has been put on the cell phone system.

 

  1. Fire Department Report

Fire Chief Jim Hamblin reported that the trainings were useful in the two fires last week where there weren’t hydrants nearby.  Mr. Hamblin reported that he met with a representative from FASIS, and he was impressed with the safety at the fires, and there were no claims.

 

  1. Cy Hall Memorial Museum Report

No report at this time.

 

  1. Greenville Water Treatment Plant Utility Easement – Discussion/Action

a.       Greendale Development

This item was tabled until the next meeting.

 

  1. Resolution for IV Fire to use excess property of Forest Service – Discussion/Action

This item was already discussed and approved in March.

 

  1. Resolution to renew Plumas Bank line of credit – Discussion/Action

General Manager Leanna Moore stated that this is a yearly renewal process.  Director Schramel moved to approve the resolution to renew the Plumas Bank line of credit, and Director Little seconded.  A roll call vote was taken.  All present Board members voted Aye, and the resolution was approved.

 

  1. Resolution for Prop 1a Securitization – Discussion/Action

General Manager Leanna Moore reported that Prop 1a is an option for handling the 8% property tax loss.  The first step is to apply for hardship exemption, and the special district would have to meet one of three criteria:  the district must be in bankruptcy proceedings, going into bankruptcy proceedings, or show zero reserves.  General Manager Moore stated that the other part to Prop 1a is that the County will loan the 8% loss to the district, and in 2013 when the State repays the loan, the County is then paid back as well.  General Manager Moore pointed out that this is an agreement between the State and the California community Organization and that there is no risk or cost to the district.  Director Yost moved to approve the resolution for Prop 1a Securitization and Director Schramel seconded.  A roll call vote was taken.  All present Board members voted Aye, and the resolution was approved.

 

  1. Old Business/New Business

Chairperson Smith noted that the November meeting will be held on the 18th instead of the 11th in observance of Veteran’s Day.  Mr. Smith also noted that the committee meetings will be held the week of the 16th.  Chairperson Smith reported that the ordinance meetings will now be held at 5:30 p.m. on the Monday prior to the regular Board meeting.  General Manager Leanna Moore stated that she will mail out and post all agendas.

 

  1. Adjournment

Director Yost moved to adjourn the meeting, and Director Little seconded.  All present Board members voted Aye, and the meeting was adjourned at 7:37 p.m.

 

 

Respectfully Submitted,

 

 

 

 

Anna Lawson

IVCSD Board Clerk