AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
SEPTEMBER 9, 2009
6:30 PM
CIVIC CENTERCONFERENCE ROOM
12. Old Business/New Business
13. Adjournment
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
1 p.m., Friday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
Ordinance – Brad Smith, chair; Jane Braxton Little
6:30p.m., Tuesday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
October 14th, 2009 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS
OF THE
INDIAN VALLEY COMMUNITY
SERVICE DISTRICT
Held September 9, 2009 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
Chairperson Smith called the meeting to order at 6:30 p.m. Clerk Lawson called the roll. Chairperson Smith, Vice-Chairperson Yocum, and Directors Yost, Schramel, and Little answered the roll call.
Chairperson Smith led the Pledge of Allegiance.
Director Little added a closed session for litigation that came up subsequent to the posting of the agenda to the end of the agenda. Director Schramel moved to adopt the agenda, and Vice-Chairperson Yocum seconded. All Board members voted Aye, and the agenda was adopted with the addition of a closed session.
Director Little moved to approve the regular meeting minutes of August 12, 2009, and Director Schramel seconded. All Board members voted Aye, and the minutes were approved as written.
There were no comments from the public.
No reports at this time.
a. Personnel
No report at this time.
b. Finance
Director Yost reported that the finance committee discussed the property tax allocation, pointing out that the state of California is going to take 8% of the tax revenue from the district. Mr. Yost also pointed out that the district is now responsible for the street lighting fees, and all together will need to find additional funding in the amount of about thirty thousand dollars. Director Yost reported that the finance committee asked General Manager Leanna Moore to come up with a list of cost cutting measures. Some suggestions were to eliminate or reduce some of the street lights, cutting utility expenses of the Civic Center, cutting expenses of the Fire Department, and cutting back the park management expenses.
Director Yost also reported that the finance committee discussed the grant funding for the Greenville Treatment Plant. Mr. Yost stated that General Manager Leanna Moore brought the committee up to date on the progress and has submitted some bills to Rural Development and the State.
c. IVASA
Director Yost reported that Mountain Life Flight will be discontinuing air service to Indian Valley. Mr. Yost stated that IVASA is in negotiation with Mountain Life Flight, and that the contract states that either party must give 120 days’ notice before the contract is terminated. Mr. Yost also stated that the IVASA committee has sent out RFP’s to four agencies since the ambulance service contract with Mountain Life Flight will be over next July. General Manager Leanna Moore commented that Mountain Life Flight’s request to discontinue their service to Indian Valley is due to the misunderstanding of “no out of pocket” fees. Mountain Life Flight has had many problems with Indian Valley residents not cooperating and providing the necessary insurance information.
d. Ordinance
Chairperson Smith reported that the ordinance committee discussed four ordinances, focusing on #506 which is in regards to parcels with multiple dwellings.
e. Public Relations
No report at this time.
a. Update on Water Treatment Plant Project
General Manager Leanna Moore referred the update on the Water Treatment Plant project to Chief Water Operator Jesse Lawson.
b. Update on Greenville Income Survey
General Manager Leanna Moore stated that David Keller has been out of town, and therefore there is not an update on the income survey at this time.
General Manager Moore reported that Mr. Rubke’s 7th and 8th grade science classes took field trips to the Greenville Water Plant and Greenville Sewer Ponds, and that the visits were very educational to the students.
Mrs. Moore also reported that Preston Kinney will be here in a couple weeks to do the rate study.
a. Greenville Water
Chief Water Operator Jesse Lawson reported that the construction at the Water Treatment Plant is still on schedule. Mr. Lawson also reported that the solution to the chlorine problem is still not solved, but he will continue to find a solution. Mr. Lawson reported that the lake is 82% full, and losses are about six million gallons. Mr. Lawson also reported that two meters were replaced and there were two emergency call outs. Mr. Lawson stated that this month had the highest sales on record, and he thinks it is due to replacing the old meters.
b. Crescent Mills Water
Chief Water Operator Jesse Lawson reported that more water was sold than leaked, and that monitoring has increased to comply with the new Federal Law requirement.
c. Greenville Sanitation
Sewer Operator Jim Hamblin reported that the valve and pipe in the overflow system have been taken out and the dyke was replaced. Mr. Hamblin also reported that he is getting ready to replace the pipe and valve between pond #6 and pond #1. Mr. Hamblin reported that he has purchased new equipment for man hole work and a laser level for laying pipelines. Mr. Hamblin also reported that he took the 7th and 8th grade students through the sewer process and explained how everything works. Mr. Hamblin stated that all reports have been turned into the State.
d. Taylorsville Sanitation
Sewer Operator Jim Hamblin reported that flows are normal and there are no problems. Mr. Hamblin also reported that a new connection was installed for Rusty Willits. Mr. Hamblin stated that the quarterly samples have been taken and sent in.
Fire Chief Jim Hamblin reported that there have been a lot of various training sessions and that the new firemen are assets to the department.
a. Renew Parking Agreement with Phyllis Smith
Phyllis Smith’s brother Mark DeLizio requested that Ms. Smith be given a permanent parking permit. Deanna Carter requested that the permit be relative to Phyllis Smith. Director Little moved that the Board renew the agreement with Phyllis Smith for ten years with automatic renewal unless there is an issue, relative to the current owner. Chairperson Smith seconded. All Board members voted Aye, and the motion was approved.
Deanna Carter reported that the museum is two weeks from the final. Mrs. Carter stated that there are about five more things that need to be done, and then the inspection can be done.
Director Yost asked Chief Water Operator Jesse Lawson about the new well that was drilled. Mr. Lawson stated that he repaired an old well pump and installed it and got water pumped through it. Mr. Lawson stated that the water tested negative for iron and that there are three more metal tests that need to be done on the water.
Director Schramel reported that the Special Districts will have a special meeting in October constructing a contract with the County for LAFCo fees. They will also be looking at a negotiation of the tax structure with the County.
CLOSED SESSION
The Board went into closed session at 7:29 p.m. Chairperson Smith reopened the meeting at 7:52 p.m. and reported that the Board discussed actual litigation and took no action.
Director Little moved to adjourn the meeting, and Director Yost seconded. All Board members voted Aye, and the meeting was adjourned at 7:32 p.m.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk